{"id":131807,"date":"2026-08-28T17:11:34","date_gmt":"2026-08-28T17:11:34","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/a1472451ny-temp_1787937094-administrative-assistant-new-york-new-york\/"},"modified":"2026-08-28T19:46:46","modified_gmt":"2026-08-28T19:46:46","slug":"a1472451ny-temp_1787937094-administrative-assistant-new-york-new-york","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/a1472451ny-temp_1787937094-administrative-assistant-new-york-new-york\/","title":{"rendered":"Administrative Assistant"},"content":{"rendered":"<h4><strong><a id=\"myCustomID\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1472451NY-Temp_1787937094\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n<p style=\"font-weight: 400;\">Our client, a commercial real estate owner and operator located in One World Trade is looking for a Temporary Administrative Assistant to join their team. This position will start in late September and go on until about mid-late February. the role will be five days on-site and the hours are 9am-5pm. Compensation is up to $35\/hr.<\/p>\n<p style=\"font-weight: 400;\"><strong>Responsibilities:<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\">Maintain and update the PO Tracker, and MWBE Tracker to ensure purchase orders and related documentation are accurately tracked and electronically filed.<\/li>\n<li>File and organize paid invoices and assist with invoice coding and other accounts payable-related administrative tasks as needed.<\/li>\n<li style=\"font-weight: 400;\">Prepare the daily Population Count report reflecting tenant badge and swipe activity within the building.<\/li>\n<li style=\"font-weight: 400;\">Maintain and update the building lobby list, tenant contact information, Tenant Contact Forms, and other building records.<\/li>\n<li style=\"font-weight: 400;\">Process, organize, prepare, and distribute meeting minutes, reports, memoranda, service requests, purchase orders, contracts, and other internal and external documents.<\/li>\n<li style=\"font-weight: 400;\">Receive, sort, distribute, and process incoming and outgoing mail.<\/li>\n<li style=\"font-weight: 400;\">Monitor the shared Property Management inbox, respond to general inquiries when appropriate, and direct requests to the appropriate person or department.<\/li>\n<li style=\"font-weight: 400;\">Answer incoming phone calls and assist callers or direct them to the appropriate contact.<\/li>\n<li style=\"font-weight: 400;\">Update elevator screens and video wall content using Exterity and Elite systems based on materials provided by the Marketing team.<\/li>\n<li style=\"font-weight: 400;\">Prepare and distribute tenant blast communications as needed.<\/li>\n<li style=\"font-weight: 400;\">Maintain office supplies, consumables, and other general office materials.<\/li>\n<li style=\"font-weight: 400;\">Field and prioritize incoming correspondence and administrative requests.<\/li>\n<li style=\"font-weight: 400;\">Assist with special projects and other assignments as directed.<\/li>\n<li style=\"font-weight: 400;\">Act as a liaison with internal departments, tenants, vendors, and other external contacts as necessary.<\/li>\n<li style=\"font-weight: 400;\">Maintain discretion and confidentiality when handling sensitive information.<\/li>\n<li style=\"font-weight: 400;\">Perform other duties assigned by the Property Management Office.<\/li>\n<\/ul>\n<p style=\"font-weight: 400;\"><strong> <\/strong><\/p>\n<p style=\"font-weight: 400;\"><strong>Qualifications:<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\">High School diploma or GED<\/li>\n<li style=\"font-weight: 400;\">College Degree or relevant office administration program certification preferred<\/li>\n<li style=\"font-weight: 400;\">3+ years of administrative experience<\/li>\n<li style=\"font-weight: 400;\">Ability to interact effectively with diverse groups<\/li>\n<li style=\"font-weight: 400;\">Ability to work independently and in team settings<\/li>\n<li style=\"font-weight: 400;\">Possess high level of attention to detail<\/li>\n<li style=\"font-weight: 400;\">Effective oral and written communication.<\/li>\n<li style=\"font-weight: 400;\">Maintains a professional demeanor<\/li>\n<li style=\"font-weight: 400;\">Intermediate to advanced proficiency in Microsoft Office applications, such as Word, Excel, Outlook, PowerPoint, Prism, DocuSign and VS3<\/li>\n<\/ul>\n<p><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/bnljYXAuMDYzNTQuMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\"><\/p>\n<p><span style=\"color: #ffffff;\">A1472451NY-Temp_1787937094<\/span><\/p>\n<h4><strong><a id=\"otherId\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1472451NY-Temp_1787937094\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","inline_featured_image":false,"_promoted":"","_job_location":"New York, New York","_application":"nycap.06354.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing Group","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[171,172],"job-types":[2,16],"class_list":["post-131807","job_listing","type-job_listing","status-publish","has-post-thumbnail","hentry","job-type-full-time","job-type-temporary-contract"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.3 - 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