{"id":132003,"date":"2026-09-01T17:57:29","date_gmt":"2026-09-01T17:57:29","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/a1472810ny-temp_1788285449-executive-personal-assistant-new-york-new-york\/"},"modified":"2026-09-01T20:19:26","modified_gmt":"2026-09-01T20:19:26","slug":"a1472810ny-temp_1788285449-executive-personal-assistant-new-york-new-york","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/a1472810ny-temp_1788285449-executive-personal-assistant-new-york-new-york\/","title":{"rendered":"Executive\/Personal Assistant"},"content":{"rendered":"<h4><strong><a id=\"myCustomID\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1472810NY-Temp_1788285449\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n<p>Our client, based in Gramercy, Manhattan, is looking for a Temporary to Permanent Executive\/Personal Assistant to support a renowned Author\/Historian and their household. The role requires someone who operates with genuine independence: who reads a situation, anticipates what is needed before being asked, exercises sound judgment under pressure, and takes full ownership of outcomes rather than waiting for instruction. The successful candidate will work out of a home office in a family brownstone in NYC, effectively serving as the right hand to a busy public figure &#8211; managing the operational, administrative, and logistical complexity of their professional and family life so that nothing falls through the cracks. This requires someone to be on-site Monday through Friday and the hours are 9am-6:30pm with flexibility or after hours as needed. Compensation is up to $90K.<\/p>\n<p><strong> <\/strong><\/p>\n<p><strong> What We Need from This Role <\/strong><\/p>\n<ul>\n<li>Sound independent judgment &#8211; you will regularly need to make decisions on the author&#8217;s behalf without handholding and get them right.<\/li>\n<li>A genuinely proactive mindset &#8211; anticipating scheduling conflicts, household needs, and family logistics well before they become problems, not reacting after the fact.<\/li>\n<li>Ownership and follow-through &#8211; seeing tasks through to completion, closing loops, and flagging issues before they escalate.<\/li>\n<li>Discretion and professionalism &#8211; this household values confidentiality and calm, capable handling of sensitive personal and professional matters.<\/li>\n<li>Resilience and composure &#8211; comfortable managing multiple moving parts and shifting priorities in a fast-paced, high-touch environment.<\/li>\n<\/ul>\n<p><strong> <\/strong><\/p>\n<p><strong>Key Responsibilities: <\/strong><\/p>\n<p><strong><em>Household &amp; Personal Support <\/em><\/strong><\/p>\n<ul>\n<li>Oversee household staff across two homes &#8211; scheduling, payroll, and benefits administration &#8211; with a firm, organized hand.<\/li>\n<li>Partner closely with the PA in the London home office to ensure continuity and no gaps in coverage across time zones.<\/li>\n<li>Take initiative on errands, trip planning, and family and college scheduling &#8211; thinking several steps ahead rather than responding task-by-task.<\/li>\n<li>Deliver polished concierge-level support: personal shopping, private car bookings, tickets, restaurant reservations, and tailoring, anticipating preferences without needing to be reminded.<\/li>\n<li>Coordinate shipping and installation of fine art and antiques from auction houses, managing vendors and timelines proactively.<\/li>\n<li>Manage petty cash, invoices, bill remittance, and expense reporting in close coordination with off-site bookkeepers and accountants, with meticulous attention to accuracy.<\/li>\n<li>Handle medical, property, and automobile insurance claims from start to resolution.<\/li>\n<li>Plan and run local and international events &#8211; including at exclusive private clubs and other venues &#8211; owning every detail from guest lists to menus and florals.<\/li>\n<li>Manage the author&#8217;s calendar and complex travel arrangements, proactively resolving conflicts and rebooking as circumstances change.<\/li>\n<li>Act as a firm, capable gatekeeper &#8211; fielding calls and protecting the author&#8217;s writing time and focus without being asked to intervene.<\/li>\n<li>Track important family events and milestones and build in the lead time needed to prepare for them properly.<\/li>\n<li>Exercise sound judgment to anticipate schedule changes and make sensible, timely decisions on behalf of the author and family.<\/li>\n<\/ul>\n<p><strong> <\/strong><\/p>\n<p><strong><em>Research &amp; Media Management <\/em><\/strong><\/p>\n<ul>\n<li>Catalog and organize bibliographic references for ongoing research projects with rigor and consistency.<\/li>\n<li>Manage and grow the author&#8217;s social media presence with a strategic, editorial eye.<\/li>\n<li>Conduct substantive academic research, source materials, build bibliographies, and collate research &#8211; bringing genuine intellectual curiosity to the work.<\/li>\n<\/ul>\n<p><strong> <\/strong><\/p>\n<p><strong>Skills and Qualifications <\/strong><\/p>\n<ul>\n<li>Ideally 3-5 years of experience in a Personal Assistant, Executive Assistant, or Chief of Staff-style role, ideally supporting a principal, family, or household with multiple moving parts.<\/li>\n<li>A demonstrated track record of using initiative and sound judgment, not simply following instructions.<\/li>\n<li>Excellent organizational skills and the ability to manage multiple high-priority tasks simultaneously without dropping details.<\/li>\n<li>Strong common sense, mental agility, and a genuinely proactive approach to anticipating needs and changes before they arise.<\/li>\n<li>Outstanding communication and interpersonal skills, with the discretion and polish suited to a high-profile household.<\/li>\n<li>Proficiency in Instagram, Twitter\/X, Google Suite, and MS Office.<\/li>\n<li>Experience in event management and academic research strongly preferred.<\/li>\n<li>A calm, solutions-first attitude &#8211; someone who brings us answers, not just questions.<\/li>\n<\/ul>\n<p><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/bnljYXAuMjcxNzIuMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\"><\/p>\n<p><span style=\"color: #ffffff;\">A1472810NY-Temp_1788285449<\/span><\/p>\n<h4><strong><a id=\"otherId\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1472810NY-Temp_1788285449\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","inline_featured_image":false,"_promoted":"","_job_location":"New York, New York","_application":"nycap.27172.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing Group","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[171,196],"job-types":[2,293],"class_list":["post-132003","job_listing","type-job_listing","status-publish","has-post-thumbnail","hentry","job-type-full-time","job-type-temp-to-hire"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Executive\/Personal Assistant New York New York<\/title>\n<meta name=\"description\" content=\"Executive\/Personal Assistant New York New York - Apply with Beacon Hill Staffing Services for this Executive\/Personal Assistant job in New York, New York\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/bhsg.com\/jobs\/job\/a1472810ny-temp_1788285449-executive-personal-assistant-new-york-new-york\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Executive\/Personal Assistant New York New York\" \/>\n<meta property=\"og:description\" content=\"Executive\/Personal Assistant New York New York - Apply with Beacon Hill Staffing Services for this Executive\/Personal Assistant job in New York, New York\" \/>\n<meta property=\"og:url\" content=\"https:\/\/bhsg.com\/jobs\/job\/a1472810ny-temp_1788285449-executive-personal-assistant-new-york-new-york\/\" \/>\n<meta property=\"og:site_name\" content=\"Nationwide Staffing Agency | Temp &amp; 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