{"id":132860,"date":"2026-09-16T17:52:54","date_gmt":"2026-09-16T17:52:54","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/a1474608ny-perm_1789581174-executive-assistant-new-york-new-york\/"},"modified":"2026-09-16T19:46:35","modified_gmt":"2026-09-16T19:46:35","slug":"a1474608ny-perm_1789581174-executive-assistant-new-york-new-york","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/a1474608ny-perm_1789581174-executive-assistant-new-york-new-york\/","title":{"rendered":"Executive Assistant"},"content":{"rendered":"<h4><strong><a id=\"myCustomID\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1474608NY-Perm_1789581174\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n<p style=\"font-weight: 400;\">Our client is seeking a highly organized, proactive Executive Assistant to support the Founder &amp; Chief Investment Officer and broader investment team of a boutique management firm. This is a blended Executive Assistant, Personal Assistant, and office support role that goes beyond traditional calendar management and travel coordination. The ideal candidate is service-oriented, resourceful, and thrives in a collaborative environment where anticipating needs, creating exceptional experiences, and supporting both business and personal priorities are equally important. Hours are generally 8:15am-5:30pm with flexibility as needed, and the role offers a unique balance of in-office collaboration and remote flexibility.<\/p>\n<p style=\"font-weight: 400;\"><strong>Key Responsibilities:<\/strong><\/p>\n<ul style=\"font-weight: 400;\">\n<li>Provide executive support to the Founder\/CIO and select members of the investment team<\/li>\n<li>Manage calendars, meeting coordination, and scheduling priorities<\/li>\n<li>Coordinate domestic and international travel arrangements, detailed itineraries, and logistics<\/li>\n<li>Handle expense reporting, receipt management, and administrative documentation<\/li>\n<li>Support personal requests including reservations, gifting, family coordination, travel planning, and household-related logistics<\/li>\n<li>Assist with office operations and serve as a backup to the Workplace\/Office Operations Generalist<\/li>\n<li>Welcome clients and visitors while helping coordinate hospitality and meeting logistics<\/li>\n<li>Maintain investor interaction records and administrative databases<\/li>\n<li>Support meeting preparation, conference tracking, research distribution, and investment team workflows<\/li>\n<li>Partner with firm leadership on holiday parties, employee events, team-building initiatives, and employee experience programs<\/li>\n<li>Assist with sourcing vendors, managing deliveries, arranging catering, and coordinating time-sensitive requests<\/li>\n<li>Identify opportunities to improve administrative processes and leverage technology and AI tools where appropriate<\/li>\n<\/ul>\n<p style=\"font-weight: 400;\"><strong>Qualifications:<\/strong><\/p>\n<ul style=\"font-weight: 400;\">\n<li>Bachelor&#8217;s degree preferred<\/li>\n<li>Experience supporting founders, C-suite executives, senior investment professionals, or high-net-worth individuals preferred<\/li>\n<li>Exceptional organizational skills and attention to detail<\/li>\n<li>Excellent written and verbal communication abilities<\/li>\n<li>Strong executive presence and client-facing professionalism<\/li>\n<li>Ability to balance both business and personal support responsibilities<\/li>\n<li>Proactive mindset with strong judgment and problem-solving abilities<\/li>\n<li>Proficiency with Microsoft Office, Outlook, PowerPoint, Teams, Zoom, and Adobe Acrobat<\/li>\n<li>Comfortable learning new systems and utilizing AI-enabled productivity tools<\/li>\n<li>Service-oriented personality with a genuine desire to help others succeed<\/li>\n<\/ul>\n<p style=\"font-weight: 400;\"><strong>Compensation\/Benefits:<\/strong><\/p>\n<ul style=\"font-weight: 400;\">\n<li>$90K-$125K base salary + discretionary annual bonus<\/li>\n<li>100% employer-paid medical, dental, and vision coverage<\/li>\n<li>401(k) plan<\/li>\n<li>Complimentary daily lunch allowance<\/li>\n<li>Remote flexibility in August and between Christmas and New Years<\/li>\n<li>Happy hours, trivia nights, team events, and collaborative culture<\/li>\n<\/ul>\n<p><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/bnljYXAuMjQ2OTIuMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\"><\/p>\n<p><span style=\"color: #ffffff;\">A1474608NY-Perm_1789581174<\/span><\/p>\n<h4><strong><a id=\"otherId\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1474608NY-Perm_1789581174\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","inline_featured_image":false,"_promoted":"","_job_location":"New York, New York","_application":"nycap.24692.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing Group","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[171,172],"job-types":[18,2],"class_list":["post-132860","job_listing","type-job_listing","status-publish","has-post-thumbnail","hentry","job-type-direct-permanent","job-type-full-time"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.5 - 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