{"id":133393,"date":"2026-09-24T17:48:32","date_gmt":"2026-09-24T17:48:32","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/a1475675ny-temp_1790272111-administrative-assistant-new-york-new-york\/"},"modified":"2026-09-24T19:17:42","modified_gmt":"2026-09-24T19:17:42","slug":"a1475675ny-temp_1790272111-administrative-assistant-new-york-new-york","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/a1475675ny-temp_1790272111-administrative-assistant-new-york-new-york\/","title":{"rendered":"Administrative Assistant"},"content":{"rendered":"<h4><strong><a id=\"myCustomID\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1475675NY-Temp_1790272111\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n<p>Our client, a privately held global asset manager, is seeking a Temporary to Permanent Administrative Assistant to the Private Credit team for their brand new Rockefeller Center office. There is a 4\/1 hybrid schedule for this role with Fridays being remote. The hours are from 9am-5pm.<\/p>\n<p><strong>What you will do:<\/strong><\/p>\n<ul>\n<li>Manage complex calendars, schedule meetings and conference calls, and maintain accurate visibility into supported professionals&#8217; availability and whereabouts.<\/li>\n<li>Coordinate travel, prepare clear itineraries, confirm arrangements, proactively monitor schedules, and resolve disruptions.<\/li>\n<li>Prepare and submit timely, accurate expense reports and maintain supporting documentation.<\/li>\n<li>Coordinate conference logistics, including exhibitor communications, travel arrangements, meeting schedules, and collaboration with communications and event coordination teams.<\/li>\n<li>Prepare, organize, and distribute correspondence, documents, spreadsheets, meeting materials, and presentation materials.<\/li>\n<li>Maintain organized correspondence, documents, records, and filing systems in accordance with confidentiality expectations and applicable procedures.<\/li>\n<li>Answer and screen incoming calls, route inquiries appropriately, and provide polished follow-through.<\/li>\n<li>Research, collect, and organize information from online and other approved sources; support basic reporting and analysis as requested.<\/li>\n<li>Build effective working relationships across the company and with external parties, communicating with professionalism and discretion.<\/li>\n<li>Provide backup administrative coverage and step into other administrative needs as priorities arise.<\/li>\n<\/ul>\n<p><strong>What success looks like:<\/strong><\/p>\n<ul>\n<li>Schedules, travel, meetings, conferences, and expense submissions are accurate, well organized, and handled on time.<\/li>\n<li>Potential conflicts and logistical issues are identified early, communicated clearly, and resolved with sound judgment.<\/li>\n<li>Senior professionals and cross-functional partners receive responsive, dependable support and well-prepared materials.<\/li>\n<li>Sensitive information is handled with discretion, and records remain organized and easy for authorized users to access.<\/li>\n<li>The assistant anticipates needs, establishes practical solutions, and contributes as a collaborative team member.<\/li>\n<\/ul>\n<p><strong>Required qualifications<\/strong><\/p>\n<ul>\n<li>Bachelor&#8217;s degree or an equivalent combination of education and relevant experience.<\/li>\n<li>A minimum of 2+ years of administrative experience in a professional environment.<\/li>\n<li>Strong organization and time-management skills, with the ability to prioritize multiple assignments and maintain close attention to detail.<\/li>\n<li>Demonstrated reliability, sound judgment, initiative, and proactive problem-solving skills.<\/li>\n<li>Professional written, verbal, telephone, and interpersonal communication skills.<\/li>\n<li>Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint, along with accurate typing and document-production skills.<\/li>\n<li>Ability to screen and route calls promptly and appropriately.<\/li>\n<li>Ability to handle confidential information with discretion and comply with applicable confidentiality requirements.<\/li>\n<\/ul>\n<p><strong>Preferred qualifications<\/strong><\/p>\n<ul>\n<li>Experience supporting senior professionals, investment teams, or another fast-paced financial-services environment.<\/li>\n<li>Working knowledge of the investment management industry.<\/li>\n<li>Experience coordinating conferences, complex travel, or multi-party meetings.<\/li>\n<\/ul>\n<p><strong>Compensation:<\/strong><\/p>\n<ul>\n<li>Up to 115K, dependent on experience+ benefits once perm<\/li>\n<\/ul>\n<p><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/bnljYXAuNzcyMjMuMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\"><\/p>\n<p><span style=\"color: #ffffff;\">A1475675NY-Temp_1790272111<\/span><\/p>\n<h4><strong><a id=\"otherId\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1475675NY-Temp_1790272111\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","inline_featured_image":false,"_promoted":"","_job_location":"New York, New York","_application":"nycap.77223.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing 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