{"id":133969,"date":"2026-10-05T21:26:43","date_gmt":"2026-10-05T21:26:43","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/a1477044ny-perm_1791235603-office-manager-executive-assistant-new-york-new-york\/"},"modified":"2026-10-05T23:48:27","modified_gmt":"2026-10-05T23:48:27","slug":"a1477044ny-perm_1791235603-office-manager-executive-assistant-new-york-new-york","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/a1477044ny-perm_1791235603-office-manager-executive-assistant-new-york-new-york\/","title":{"rendered":"Office Manager\/Executive Assistant"},"content":{"rendered":"<h4><strong><a id=\"myCustomID\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1477044NY-Perm_1791235603\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n<div><span style=\"font-family: Arial, Verdana;\">Our client, a rapidly growing venture capital firm, is seeking a highly organized, proactive, and service-oriented Office Manager\/Executive Assistant to oversee the day-to-day operations of their exciting new space in Meatpacking District, Manhattan, slated to open in early 2027. This individual will play a critical role in creating a best-in-class workplace experience while serving as the primary point of contact for all office-related matters.<\/span><\/div>\n<div><span style=\"font-family: Arial, Verdana;\"> <\/span><\/div>\n<div><span style=\"font-family: Arial, Verdana;\">The office will be home to multiple portfolio companies, making this an exceptional opportunity for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in creating an organized, efficient, and welcoming workplace. The ideal candidate is a self-starter who enjoys wearing many hats, takes ownership of their responsibilities, and is energized by the opportunity to help build something from the ground up. Hours are generally 8\/9am-5\/6pm with reachability as needed, requiring 5 days in office\/week. <\/span><\/div>\n<div><span style=\"font-family: Arial, Verdana;\"> <\/span><\/div>\n<div><span style=\"font-family: Arial, Verdana;\">Key Responsibilities:<\/span><\/div>\n<div><span style=\"font-family: Arial, Verdana;\">* Serve as the primary point of contact for all office operations and workplace-related matters.<\/span><\/div>\n<div><span style=\"font-family: Arial, Verdana;\">* Oversee the day-to-day management of the NYC office, ensuring a seamless experience for employees, guests, and visitors.<\/span><\/div>\n<div><span style=\"font-family: Arial, Verdana;\">* Partner with leadership throughout the office buildout and launch process ahead of the planned January 2027 opening.<\/span><\/div>\n<div><span style=\"font-family: Arial, Verdana;\">* Create and maintain a polished, professional, and highly organized office environment.<\/span><\/div>\n<div><span style=\"font-family: Arial, Verdana;\">* Manage relationships with vendors, building management, maintenance providers, catering partners, and other external service providers.<\/span><\/div>\n<div><span style=\"font-family: Arial, Verdana;\">* Coordinate office supplies, inventory, equipment, furniture, and workplace amenities.<\/span><\/div>\n<div><span style=\"font-family: Arial, Verdana;\">* Assist with vendor sourcing, contract coordination, and cost management where appropriate.<\/span><\/div>\n<div><span style=\"font-family: Arial, Verdana;\">* Support office events, meetings, employee gatherings, and hospitality-related needs.<\/span><\/div>\n<div><span style=\"font-family: Arial, Verdana;\">* Anticipate team needs and proactively implement solutions that improve efficiency and workplace experience.<\/span><\/div>\n<div><span style=\"font-family: Arial, Verdana;\">* Welcome visitors and represent the firm with professionalism, discretion, and exceptional customer service.<\/span><\/div>\n<div><span style=\"font-family: Arial, Verdana;\">* Partner closely with executive support staff to ensure seamless coordination across administrative functions.<\/span><\/div>\n<div><span style=\"font-family: Arial, Verdana;\">* Establish and maintain workplace processes, procedures, and operational best practices as the office continues to grow.<\/span><\/div>\n<div><span style=\"font-family: Arial, Verdana;\"> <\/span><\/div>\n<div><span style=\"font-family: Arial, Verdana;\">Qualifications:<\/span><\/div>\n<div><span style=\"font-family: Arial, Verdana;\">* Prior experience in office management, workplace operations, facilities coordination, or a similar administrative leadership role.<\/span><\/div>\n<div><span style=\"font-family: Arial, Verdana;\">* Experience helping launch, build, or significantly enhance an office environment is highly preferred.<\/span><\/div>\n<div><span style=\"font-family: Arial, Verdana;\">* Demonstrated ability to manage multiple priorities while maintaining exceptional attention to detail.<\/span><\/div>\n<div><span style=\"font-family: Arial, Verdana;\">* Strong sense of ownership, accountability, and follow-through.<\/span><\/div>\n<div><span style=\"font-family: Arial, Verdana;\">* Comfortable working independently and making decisions with confidence.<\/span><\/div>\n<div><span style=\"font-family: Arial, Verdana;\">* Excellent vendor management and relationship-building skills.<\/span><\/div>\n<div><span style=\"font-family: Arial, Verdana;\">* Highly responsive with a strong sense of urgency and commitment to service.<\/span><\/div>\n<div><span style=\"font-family: Arial, Verdana;\">* Ability to interact professionally with senior executives, external partners, and guests.<\/span><\/div>\n<div><span style=\"font-family: Arial, Verdana;\">* Strong interpersonal skills with the ability to read a room, exercise sound judgment, and represent the organization effectively.<\/span><\/div>\n<div><span style=\"font-family: Arial, Verdana;\">* Solutions-oriented mindset with a &#8220;no task too big or too small&#8221; approach.<\/span><\/div>\n<div><span style=\"font-family: Arial, Verdana;\">* Passion for creating an exceptional workplace experience and maintaining a beautiful, well-run office.<\/span><\/div>\n<p><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/bnljYXAuOTAzNTYuMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\"><\/p>\n<p><span style=\"color: #ffffff;\">A1477044NY-Perm_1791235603<\/span><\/p>\n<h4><strong><a id=\"otherId\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1477044NY-Perm_1791235603\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","inline_featured_image":false,"_promoted":"","_job_location":"New York, New York","_application":"nycap.90356.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing Group","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[171,172],"job-types":[18,2],"class_list":["post-133969","job_listing","type-job_listing","status-publish","has-post-thumbnail","hentry","job-type-direct-permanent","job-type-full-time"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Office Manager\/Executive Assistant New York New York<\/title>\n<meta name=\"description\" content=\"Office Manager\/Executive Assistant New York New York - Apply with Beacon Hill Staffing Services for this Office Manager\/Executive Assistant job in New York, New York\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/bhsg.com\/jobs\/job\/a1477044ny-perm_1791235603-office-manager-executive-assistant-new-york-new-york\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Office Manager\/Executive Assistant New York New York\" \/>\n<meta property=\"og:description\" content=\"Office Manager\/Executive Assistant New York New York - Apply with Beacon Hill Staffing Services for this Office Manager\/Executive Assistant job in New York, New York\" \/>\n<meta property=\"og:url\" content=\"https:\/\/bhsg.com\/jobs\/job\/a1477044ny-perm_1791235603-office-manager-executive-assistant-new-york-new-york\/\" \/>\n<meta property=\"og:site_name\" content=\"Nationwide Staffing Agency | Temp &amp; 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