{"id":134502,"date":"2026-10-14T15:55:41","date_gmt":"2026-10-14T15:55:41","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/a1478008chi_1791993341-executive-assistant-office-manager-chicago-illinois\/"},"modified":"2026-10-14T18:44:15","modified_gmt":"2026-10-14T18:44:15","slug":"a1478008chi_1791993341-executive-assistant-office-manager-chicago-illinois","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/a1478008chi_1791993341-executive-assistant-office-manager-chicago-illinois\/","title":{"rendered":"Executive Assistant &#038; Office Manager"},"content":{"rendered":"<h4><strong><a id=\"myCustomID\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1478008CHI_1791993341\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n<p>A fast-growing consumer brand is seeking a highly organized, proactive <strong>Executive Assistant &amp; Office Manager<\/strong> to support its President and keep its Chicago office operating smoothly.<\/p>\n<p>This 3-4 month contract opportunity is ideal for someone who is resourceful and enjoys working in a dynamic onsite environment. You will bring structure to changing priorities, anticipate needs, and ensure both executive and workplace operations run efficiently.<\/p>\n<p><strong>The Role<\/strong><\/p>\n<p>You will provide high-level support to the President, including complex calendar management, meeting coordination, travel planning, and administrative follow-through. You will also serve as a key onsite partner for Chicago office operations, coordinating vendors, visitors, supplies, facilities needs, and team activities.<\/p>\n<p><strong>What You&#8217;ll Do<\/strong><\/p>\n<p><strong>Executive support<\/strong><\/p>\n<ul>\n<li>Manage the President&#8217;s calendar, including scheduling, prioritizing requests, resolving conflicts, and protecting time for critical priorities.<\/li>\n<li>Coordinate meetings with internal teams, external partners, customers, and senior stakeholders.<\/li>\n<li>Arrange domestic and international travel, including flights, accommodations, transportation, itineraries, and related logistics.<\/li>\n<li>Support meeting preparation, expense reporting, administrative follow-up, and daily executive needs.<\/li>\n<li>Anticipate scheduling, logistical, and administrative issues and resolve them proactively.<\/li>\n<li>Handle confidential information with sound judgment and discretion.<\/li>\n<\/ul>\n<p><strong>Chicago office operations<\/strong><\/p>\n<ul>\n<li>Serve as the primary onsite coordinator for daily office operations.<\/li>\n<li>Manage vendors, supplies, facilities coordination, and office organization.<\/li>\n<li>Coordinate onsite meetings, visitors, team gatherings, and workplace activities.<\/li>\n<li>Partner with internal teams and external vendors to resolve workplace and administrative issues quickly.<\/li>\n<li>Identify practical ways to improve executive-support and office-management processes.<\/li>\n<li>Step in as needed to support the President and broader team.<\/li>\n<\/ul>\n<p><strong>What You&#8217;ll Bring<\/strong><\/p>\n<ul>\n<li>Experience supporting an executive, ideally at the President, C-suite, or comparable leadership level.<\/li>\n<li>Strong calendar management, scheduling, travel coordination, and administrative organization skills.<\/li>\n<li>Excellent attention to detail and the ability to manage multiple competing priorities.<\/li>\n<li>Strong judgment and discretion when handling confidential information.<\/li>\n<li>A proactive, independent problem-solving approach and reliable follow-through.<\/li>\n<li>Excellent written and verbal communication skills.<\/li>\n<li>Confidence working with senior leaders, external partners, customers, and other high-level stakeholders.<\/li>\n<li>Previous office operations or workplace logistics experience; familiarity with Chicago-based vendors, building management, or onsite event coordination is a plus.<\/li>\n<li>Experience in a fast-growing consumer, CPG, startup, or entrepreneurial organization is preferred.<\/li>\n<li>Availability to work onsite in Chicago five days per week for the full 3-4 month contract.<\/li>\n<\/ul>\n<p><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/Y2hpYXQuNzcwNjguMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\"><\/p>\n<p><span style=\"color: #ffffff;\">A1478008CHI_1791993341<\/span><\/p>\n<h4><strong><a id=\"otherId\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1478008CHI_1791993341\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","inline_featured_image":false,"_promoted":"","_job_location":"Chicago, Illinois","_application":"chiat.77068.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing Group","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[171,196],"job-types":[2,16],"class_list":["post-134502","job_listing","type-job_listing","status-publish","has-post-thumbnail","hentry","job-type-full-time","job-type-temporary-contract"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Executive Assistant &amp; 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