{"id":134578,"date":"2026-10-15T16:01:05","date_gmt":"2026-10-15T16:01:05","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/a1478112ny-temp_1792080065-executive-assistant-new-york-new-york\/"},"modified":"2026-10-15T18:48:20","modified_gmt":"2026-10-15T18:48:20","slug":"a1478112ny-temp_1792080065-executive-assistant-new-york-new-york","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/a1478112ny-temp_1792080065-executive-assistant-new-york-new-york\/","title":{"rendered":"Executive Assistant"},"content":{"rendered":"<h4><strong><a id=\"myCustomID\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1478112NY-Temp_1792080065\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n<p>Our client, a non-profit organization, is seeking a Temporary to Permanent Executive Assistant to support the Chief Development Officer and Vice President of Development. This role will oversee complex calendar management, coordination, fundraising support, and event-related initiatives. They are looking for someone who can start as soon as possible. The role will allow the candidate to work on a hybrid 3:2 schedule or allow them to be fully onsite. Hours will be 9am-5pm with flexibility for after hours. Compensation is up to $80K.<\/p>\n<p><strong>Priority Framework:<\/strong><\/p>\n<p><strong>Success in this role is measured by the following priorities:<\/strong><\/p>\n<ul>\n<li>Executive support to the Chief Development Officer<\/li>\n<li>Fundraising productivity and donor engagement support<\/li>\n<li>Development department operations and administration<\/li>\n<li>Strategic projects and special initiatives<\/li>\n<\/ul>\n<p><strong> <\/strong><\/p>\n<p><strong>What a Typical Day Might Look Like:<\/strong><\/p>\n<ul>\n<li><strong>Executive Support (Primary Responsibility)<\/strong><\/li>\n<ul>\n<li>Provide comprehensive executive support to the Chief Development Officer, managing a complex calendar, scheduling meetings, coordinating travel, preparing expense reports, and ensuring alignment of priorities.<\/li>\n<li>Anticipate the needs of the Chief Development Officer by proactively managing schedules, preparing meeting materials, tracking commitments, and ensuring timely follow-up on action items.<\/li>\n<li>Prepare agendas, briefing materials, presentations, reports, and correspondence for executive meetings and external engagements.<\/li>\n<li>Serve as a liaison between the Chief Development Officer and internal and external stakeholders, exercising professionalism, discretion, and sound judgment.<\/li>\n<li>Coordinate leadership meetings and department-wide meetings, including scheduling, logistics, materials preparation, and follow-up.<\/li>\n<li>Support the Board Development Committee, including scheduling meetings, preparing materials, maintaining records, coordinating logistics, and tracking follow-up actions.<\/li>\n<\/ul>\n<li><strong>Fundraising Productivity Support<\/strong><\/li>\n<ul>\n<li>Support the Chief Development Officer&#8217;s portfolio of major and principal donor relationships through scheduling, briefing preparation, donor tracking, stewardship coordination, and meeting follow-up.<\/li>\n<li>Coordinate donor engagement activities, including meetings, cultivation events, stewardship opportunities, and special donor communications.<\/li>\n<li>Assist with fundraising reporting, portfolio reviews, prospect tracking, and pipeline management activities.<\/li>\n<li>Partner with Development Operations to maintain accurate donor records, CRM updates, action tracking, and fundraising reports.<\/li>\n<li>Support acknowledgment, stewardship, and donor communication processes to ensure timely and consistent donor engagement.<\/li>\n<li>Provide targeted administrative support that increases fundraiser productivity and allows frontline fundraisers to focus on donor-facing activities.<\/li>\n<\/ul>\n<li><strong>Department Operations<\/strong><\/li>\n<ul>\n<li>Support the Vice President, Development with scheduling, expense reporting, administrative coordination, and department-wide initiatives.<\/li>\n<li>Manage departmental administrative processes, including invoice processing, budget tracking support, purchasing requests, and financial documentation.<\/li>\n<li>Coordinate onboarding activities for Development staff, including scheduling, resources, and introductions.<\/li>\n<li>Maintain departmental records, files, shared resources, and administrative systems.<\/li>\n<li>Facilitate communication and coordination between Development and internal departments including Finance, Human Resources, Marketing &amp; Communications, Information Technology, and Executive Office teams.<\/li>\n<li>Support logistics for department meetings, retreats, trainings, and staff engagement activities.<\/li>\n<\/ul>\n<li><strong>Strategic Projects and Special Initiatives<\/strong><\/li>\n<ul>\n<li>Support select Development initiatives and cross-functional projects by coordinating meetings, maintaining timelines, tracking deliverables, and documenting next steps.<\/li>\n<li>Assist with process improvement efforts designed to increase departmental efficiency and effectiveness.<\/li>\n<li>Perform other related duties as assigned in alignment with departmental priorities and available capacity.<\/li>\n<\/ul>\n<\/ul>\n<p><strong>Qualifications Required: <\/strong><\/p>\n<ul>\n<ul>\n<li>Minimum of 5 years of executive assistant, administrative, office management, or related experience supporting senior leaders.<\/li>\n<li>Exceptional organizational, project management, and time-management skills.<\/li>\n<li>Demonstrated ability to manage multiple priorities in a fast-paced environment.<\/li>\n<li>Strong written and verbal communication skills.<\/li>\n<li>High degree of professionalism, confidentiality, discretion, and judgment.<\/li>\n<li>Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.<\/li>\n<li>Strong attention to detail and commitment to accuracy.<\/li>\n<\/ul>\n<\/ul>\n<p><strong>Preferred: <\/strong><\/p>\n<ul>\n<ul>\n<li>Experience supporting senior executives in a nonprofit or fundraising environment.<\/li>\n<li>Familiarity with donor databases, fundraising CRM systems, or constituent management systems.<\/li>\n<li>Experience supporting volunteer leadership, committees, or boards.<\/li>\n<\/ul>\n<\/ul>\n<p><strong>Key Competencies: <\/strong><\/p>\n<ul>\n<ul>\n<li>Executive Support and Prioritization<\/li>\n<li>Organization and Project Coordination<\/li>\n<li>Relationship Management<\/li>\n<li>Communication and Follow-Through<\/li>\n<li>Initiative and Problem Solving<\/li>\n<li>Confidentiality and Professional Judgment<\/li>\n<li>Collaboration and Customer Service<\/li>\n<li>Adaptability and Flexibility<\/li>\n<\/ul>\n<\/ul>\n<p><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/bnljYXAuNDk2MzQuMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\"><\/p>\n<p><span style=\"color: #ffffff;\">A1478112NY-Temp_1792080065<\/span><\/p>\n<h4><strong><a id=\"otherId\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1478112NY-Temp_1792080065\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","inline_featured_image":false,"_promoted":"","_job_location":"New York, New York","_application":"nycap.49634.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing Group","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[171,196],"job-types":[2,293],"class_list":["post-134578","job_listing","type-job_listing","status-publish","has-post-thumbnail","hentry","job-type-full-time","job-type-temp-to-hire"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Executive Assistant New York New York<\/title>\n<meta name=\"description\" content=\"Executive Assistant New York New York - Apply with Beacon Hill Staffing Services for this Executive Assistant job in New York, New York\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/bhsg.com\/jobs\/job\/a1478112ny-temp_1792080065-executive-assistant-new-york-new-york\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Executive Assistant New York New York\" \/>\n<meta property=\"og:description\" content=\"Executive Assistant New York New York - Apply with Beacon Hill Staffing Services for this Executive Assistant job in New York, New York\" \/>\n<meta property=\"og:url\" content=\"https:\/\/bhsg.com\/jobs\/job\/a1478112ny-temp_1792080065-executive-assistant-new-york-new-york\/\" \/>\n<meta property=\"og:site_name\" content=\"Nationwide Staffing Agency | Temp &amp; 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