{"id":135458,"date":"2026-10-29T19:35:41","date_gmt":"2026-10-29T19:35:41","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/a1480093ny-temp_1793302541-administrative-assistant-new-york-new-york\/"},"modified":"2026-10-29T21:45:05","modified_gmt":"2026-10-29T21:45:05","slug":"a1480093ny-temp_1793302541-administrative-assistant-new-york-new-york","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/a1480093ny-temp_1793302541-administrative-assistant-new-york-new-york\/","title":{"rendered":"Administrative Assistant"},"content":{"rendered":"<h4><strong><a id=\"myCustomID\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1480093NY-Temp_1793302541\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n<p>Top global private equity firm is seeking a Temporary Assistant to provide seamless administrative support to Executives on the APPS team. General hours are 8\/9am-5\/6pm with flexibility for overtime as needed. In office Monday-Thursday with Friday being a remote day; must have flexibility to go in office if needed.  <\/p>\n<\/p>\n<p><strong>Responsibilities:<\/strong><\/p>\n<ul>\n<li>Schedule and organize meetings, conferences and off-sites including all related logistics\/materials; proactively address conflicts and exercise strong judgment based on priorities, seeking guidance as needed<\/li>\n<li>Prepare materials for meetings, track and confirm attendance where quorum is required<\/li>\n<li>Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination<\/li>\n<li>Screen incoming calls and greet guests in a professional and courteous manner<\/li>\n<li>Establish, develop, maintain, and organize systems to support executives&#8217; unique needs<\/li>\n<li>Navigate complex internal systems, including invoicing, consultant onboarding, and vendor onboarding<\/li>\n<li>Allocate and process expenses for executive(s), including American Express and Out of Pocket expenses using the Concur expense management system by published deadlines<\/li>\n<li>Compose strategic communications such as letters, memos, invitations, agendas and correspondence related to all projects and on behalf of executives<\/li>\n<li>Edit for accuracy and clarity of final copy; proofread for spelling, grammar, and format consistency and make appropriate changes<\/li>\n<li>Plan off-site team events, including all related logistics, cost code creation, budgeting, and expense processing<\/li>\n<li>Process and code invoices; identify and implement process improvements<\/li>\n<li>Coordinate closely and team with other assistants to provide phone coverage and back-up assistance<\/li>\n<li>Handle all coordination and logistics for onboarding new employees and contractors to the team<\/li>\n<li>Use US Mail, FedEx, and other services to send and track priority mail<\/li>\n<li>Perform other related general administrative and project-based tasks as assigned and required<\/li>\n<li>Be available to check and respond to occasional after-hours correspondence<\/li>\n<\/ul>\n<p><strong> <\/strong><\/p>\n<p><strong>Qualifications:<\/strong><\/p>\n<ul>\n<li>Bachelor&#8217;s Degree or four or more years of administrative assistance experience or training, or equivalent combination of education and experience<\/li>\n<li>Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines<\/li>\n<li>Excellent judgment and a very high level of confidentiality<\/li>\n<li>Proficiency leveraging AI tools such as Claude, Copilot, and ChatGPT to automate recurring tasks, monitor action items and deadlines, and strengthen team accountability<\/li>\n<li>Strong initiative and ownership of responsibilities<\/li>\n<li>Must demonstrate a proactive, positive attitude toward given tasks, plan ahead for potential issues, and take appropriate action<\/li>\n<li>Strong attention to detail, responsiveness, and follow-through on open items<\/li>\n<li>Exemplary interpersonal skills necessary to handle sensitive and confidential situations<\/li>\n<li>Demonstrated poise, tact, and diplomacy<\/li>\n<li>Superb written and verbal communication skills<\/li>\n<li>Strong attention to detail when composing and proofing materials<\/li>\n<li>Experience supporting a group of executives in a corporate environment highly preferred<\/li>\n<li>Team-oriented and collaborative attitude is a must<\/li>\n<li>Extensive knowledge of Microsoft Outlook and proficiency in Excel, Word, PowerPoint, and Slack<\/li>\n<li>Working knowledge of office administrative procedures and operating standard office equipment<\/li>\n<li>Experience in the finance industry is preferred but not required<\/li>\n<\/ul>\n<p><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/bnljYXAuMDk4NjguMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\"><\/p>\n<p><span style=\"color: #ffffff;\">A1480093NY-Temp_1793302541<\/span><\/p>\n<h4><strong><a id=\"otherId\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1480093NY-Temp_1793302541\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","inline_featured_image":false,"_promoted":"","_job_location":"New York, New York","_application":"nycap.09868.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing Group","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[171,172],"job-types":[2,16],"class_list":["post-135458","job_listing","type-job_listing","status-publish","has-post-thumbnail","hentry","job-type-full-time","job-type-temporary-contract"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Administrative Assistant New York New York<\/title>\n<meta name=\"description\" content=\"Administrative Assistant New York New York - Apply with Beacon Hill Staffing Services for this Administrative Assistant job in New York, New York\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/bhsg.com\/jobs\/job\/a1480093ny-temp_1793302541-administrative-assistant-new-york-new-york\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Administrative Assistant New York New York\" \/>\n<meta property=\"og:description\" content=\"Administrative Assistant New York New York - Apply with Beacon Hill Staffing Services for this Administrative Assistant job in New York, New York\" \/>\n<meta property=\"og:url\" content=\"https:\/\/bhsg.com\/jobs\/job\/a1480093ny-temp_1793302541-administrative-assistant-new-york-new-york\/\" \/>\n<meta property=\"og:site_name\" content=\"Nationwide Staffing Agency | Temp &amp; 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