{"id":135670,"date":"2026-11-03T13:46:36","date_gmt":"2026-11-03T13:46:36","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/a1480475ny-temp_1793713596-part-time-receptionist-and-office-coordinator-new-york-new-york\/"},"modified":"2026-11-03T17:44:54","modified_gmt":"2026-11-03T17:44:54","slug":"a1480475ny-temp_1793713596-part-time-receptionist-and-office-coordinator-new-york-new-york","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/a1480475ny-temp_1793713596-part-time-receptionist-and-office-coordinator-new-york-new-york\/","title":{"rendered":"Part-Time Receptionist and Office Coordinator"},"content":{"rendered":"<h4><strong><a id=\"myCustomID\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1480475NY-Temp_1793713596\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n<p>Our client, a private credit alternatives firm located in Midtown, Manhattan is looking for a Temporary to Permanent Part-Time Administrative Receptionist and Office Coordinator to join their team starting as soon as possible. This position will be in office every Friday between the hours of 9:00 a.m. and 5:00 p.m. with pre-agreed additional and flexible hours around investor events and executive travel. Hourly rate up to $30\/hr DOE.<\/p>\n<p><strong>Responsibilities:<\/strong><\/p>\n<ul>\n<li>Greet and welcome clients, investors, guests and visitors with professionalism and courtesy; direct them to the appropriate meeting room or person.<\/li>\n<li>Manage guest registration and visitor access in the building&#8217;s security system.<\/li>\n<li>Answer, screen and route incoming calls and messages in a timely and professional manner; provide accurate information and assistance in person, by phone and by email.<\/li>\n<li>Prepare conference rooms for in-person and virtual meetings, including ordering refreshments and ensuring appropriate setup and technology readiness.<\/li>\n<li>Maintain a clean, organized and presentable reception area and office at all times.<\/li>\n<li>Order and maintain inventory of office, kitchen and pantry supplies; restock as needed and maintain office plants.<\/li>\n<li>Ensure office equipment (printers, copiers, conference room technology) is stocked and operational; coordinate with building management and vendors as needed.<\/li>\n<li>Receive, sort and distribute daily mail, packages and deliveries.<\/li>\n<li>Perform clerical duties including photocopying, scanning, filing and document management<\/li>\n<li>Calendar management: schedule appointments, meetings and conference calls for senior team members; coordinate with the Executive Assistants and with internal and external participants to confirm availability; keep internal meeting invites current.<\/li>\n<li>Travel coordination: assist with booking flights, hotels and ground transportation; build and update travel itineraries; support visa and documentation requirements for international trips.<\/li>\n<li>Expense reporting: track and process expense reports in line with firm policy.<\/li>\n<li>Meeting coordination: prepare agendas, print and distribute materials, book conference rooms and manage logistics for internal and external meetings.<\/li>\n<li>Document management: organize and maintain electronic and physical files; assist with preparing presentations, reports and standard correspondence.<\/li>\n<li>Email and communication support: draft routine correspondence and respond to standard inquiries as directed.<\/li>\n<li>Event and project support: assist with planning and logistics for investor events, offsites and outings, and with ad hoc project coordination and report preparation.<\/li>\n<\/ul>\n<p><strong>Qualifications:<\/strong><\/p>\n<ul>\n<li>Previous experience in a receptionist, front desk, office administration or executive support role; experience in financial services or professional services is a plus.<\/li>\n<li>Strong organizational and multitasking abilities with excellent attention to detail.<\/li>\n<li>Exceptional interpersonal, verbal and written communication skills.<\/li>\n<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams) and familiarity with office equipment; comfort learning new systems such as building security, expense and travel platforms.<\/li>\n<li>Professional appearance and demeanor, and a commitment to outstanding client service.<\/li>\n<li>Ability to think critically and solve problems independently.<\/li>\n<li>Reliability every Friday and willingness to be available for pre-agreed additional hours around events and executive travel.<\/li>\n<li>Professionalism: maintains a polished, courteous and client-focused demeanor at all times.<\/li>\n<li>Communication: clear, concise and professional across all mediums.<\/li>\n<li>Time management: prioritizes effectively to meet deadlines and manage competing demands within a limited weekly schedule.<\/li>\n<li>Attention to detail: ensures accuracy and thoroughness in all responsibilities.<\/li>\n<li>Adaptability: remains flexible and composed while handling shifting priorities, including occasional after-hours needs.<\/li>\n<li>Problem solving: anticipates issues and identifies solutions proactively.<\/li>\n<li>Confidentiality: exercises discretion and respects sensitive investor, portfolio company and personnel information.<\/li>\n<\/ul>\n<p><strong>Additional Hours and After-Hours Availability: <\/strong>Most weeks, the role is contained to your scheduled Friday. A few times a year, the firm&#8217;s calendar calls for more.<\/p>\n<ul>\n<li>Event coverage: we may ask for additional on-site days or hours in the lead-up and during an event. These are scheduled in advance, typically with at least two weeks&#8217; notice.<\/li>\n<li>Executive travel coverage: when executives are traveling internationally, we may ask for availability by phone or email outside your scheduled day to help with itinerary changes, ground transportation and time-zone coordination.<\/li>\n<li>Visibility: we will share the firm&#8217;s event and travel calendar at the start of each quarter so you can plan ahead, and additional hours are always agreed with you before they are scheduled.<\/li>\n<\/ul>\n<p><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/bnljYXAuNDY3MDEuMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\"><\/p>\n<p><span style=\"color: #ffffff\">A1480475NY-Temp_1793713596<\/span><\/p>\n<h4><strong><a id=\"otherId\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1480475NY-Temp_1793713596\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","inline_featured_image":false,"_promoted":"","_job_location":"New York, New York","_application":"nycap.46701.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing Group","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[171,549],"job-types":[2,293],"class_list":["post-135670","job_listing","type-job_listing","status-publish","has-post-thumbnail","hentry","job-type-full-time","job-type-temp-to-hire"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Part-Time Receptionist and Office Coordinator New York New York<\/title>\n<meta name=\"description\" content=\"Part-Time Receptionist and Office Coordinator New York New York - Apply with Beacon Hill Staffing Services for this Part-Time Receptionist and Office Coordinator job in New York, New York\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/bhsg.com\/jobs\/job\/a1480475ny-temp_1793713596-part-time-receptionist-and-office-coordinator-new-york-new-york\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Part-Time Receptionist and Office Coordinator New York New York\" \/>\n<meta property=\"og:description\" content=\"Part-Time Receptionist and Office Coordinator New York New York - Apply with Beacon Hill Staffing Services for this Part-Time Receptionist and Office Coordinator job in New York, New York\" \/>\n<meta property=\"og:url\" content=\"https:\/\/bhsg.com\/jobs\/job\/a1480475ny-temp_1793713596-part-time-receptionist-and-office-coordinator-new-york-new-york\/\" \/>\n<meta property=\"og:site_name\" content=\"Nationwide Staffing Agency | Temp &amp; 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