{"id":135802,"date":"2026-11-04T14:55:31","date_gmt":"2026-11-04T14:55:31","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/a1480437chi_1793804131-floating-administrative-assistant-and-catering-coordinator-chicago-illinois\/"},"modified":"2026-11-04T17:13:27","modified_gmt":"2026-11-04T17:13:27","slug":"a1480437chi_1793804131-floating-administrative-assistant-and-catering-coordinator-chicago-illinois","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/a1480437chi_1793804131-floating-administrative-assistant-and-catering-coordinator-chicago-illinois\/","title":{"rendered":"Floating Administrative Assistant and Catering Coordinator"},"content":{"rendered":"<h4><strong><a id=\"myCustomID\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1480437CHI_1793804131\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n<p>Our client is seeking a highly organized and service-oriented Administrative &amp; Catering Coordinator to support day-to-day office operations while coordinating catering and hospitality needs. This position is ideal for someone who enjoys being the go-to person in a busy office, is comfortable juggling multiple priorities, and takes pride in creating a polished experience for employees, clients, and guests.<\/p>\n<p>Responsibilities:<\/p>\n<ul>\n<li>Provide general administrative support to ensure smooth day-to-day office operations<\/li>\n<li>Coordinate catering for meetings, events, client visits, and internal functions<\/li>\n<li>Place and manage catering orders, including confirming delivery times, quantities, dietary restrictions, and special requests<\/li>\n<li>Set up and break down food, beverages, and meeting spaces before and after events<\/li>\n<li>Maintain conference rooms, kitchens, common areas, and hospitality spaces to ensure they are organized and fully stocked<\/li>\n<li>Greet and assist visitors, clients, vendors, and catering partners in a professional and welcoming manner<\/li>\n<li>Coordinate meeting room reservations and assist with room preparation<\/li>\n<li>Monitor office, kitchen, beverage, and hospitality supplies and place replenishment orders as needed<\/li>\n<li>Communicate with restaurants, caterers, building management, and other vendors to coordinate services and resolve issues<\/li>\n<li>Process invoices, receipts, and expense documentation related to catering and office purchases<\/li>\n<li>Assist with internal events, employee gatherings, and special office projects<\/li>\n<li>Provide additional administrative support, including scheduling, document preparation, data entry, correspondence and processing expense reports<\/li>\n<li>Handle last-minute changes and competing priorities with professionalism and a solutions-oriented approach<\/li>\n<\/ul>\n<p>Requirements:<\/p>\n<ul>\n<li>2+ years of administrative, office coordination, hospitality, catering, or events experience preferred<\/li>\n<li>Strong organizational skills and attention to detail<\/li>\n<li>Excellent written and verbal communication skills<\/li>\n<li>Professional, polished, and service-oriented demeanor<\/li>\n<li>Ability to manage multiple requests and deadlines in a fast-paced environment<\/li>\n<li>Strong follow-through and ability to anticipate office and hospitality needs<\/li>\n<li>Comfortable communicating with employees at all levels as well as external vendors<\/li>\n<li>Proficiency with Microsoft Outlook, Word, Excel, and Teams preferred<\/li>\n<li>Ability to work independently while also collaborating effectively with a team<\/li>\n<\/ul>\n<p><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/Y2hpYXQuNzMyNDEuMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\"><\/p>\n<p><span style=\"color: #ffffff\">A1480437CHI_1793804131<\/span><\/p>\n<h4><strong><a id=\"otherId\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1480437CHI_1793804131\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","inline_featured_image":false,"_promoted":"","_job_location":"Chicago, Illinois","_application":"chiat.73241.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing Group","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[171,172],"job-types":[2,16],"class_list":["post-135802","job_listing","type-job_listing","status-publish","has-post-thumbnail","hentry","job-type-full-time","job-type-temporary-contract"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.8 - 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