{"id":145741,"date":"2026-11-11T16:41:18","date_gmt":"2026-11-11T16:41:18","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/a1481502ny-temp_1794415277-office-desk-associate-new-york-new-york\/"},"modified":"2026-11-11T18:52:19","modified_gmt":"2026-11-11T18:52:19","slug":"a1481502ny-temp_1794415277-office-desk-associate-new-york-new-york","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/a1481502ny-temp_1794415277-office-desk-associate-new-york-new-york\/","title":{"rendered":"Office Desk Associate"},"content":{"rendered":"<h4><strong><a id=\"myCustomID\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1481502NY-Temp_1794415277\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n<p>Our client, an independent school located in Lower Manhattan is looking for a Temporary to Permanent Office Desk Associate for the Lower School to join their team as soon as possible, ideally by November 30<sup>th<\/sup> . This position will be fully on-site Monday through Friday between the hours of 8am and 4pm, with occasional evening or weekend flexibility required. The temp duration is typically three months ahead of a conversion. Pay rate up to $24\/hour, up to 50K perm base.<\/p>\n<p><strong> <\/strong><\/p>\n<p><strong>Responsibilities:<\/strong><\/p>\n<ul>\n<li>Stationed at the fourth-floor front desk to greet, welcome, and direct visitors<\/li>\n<li>Field incoming school phone calls<\/li>\n<li>Assist staff and students<\/li>\n<li>Process incoming mail, packages, and deliveries and support the facilities team<\/li>\n<li>Help maintain a positive, safe, and orderly environment by following school procedures<\/li>\n<li>Assist the transportation coordinator with bus arrival and dismissal, including communication with families, parents, and bus companies<\/li>\n<li>Responsible for documenting student arrival and dismissal, in coordination with academic and clinical staff, responsible for following protocol and contacting parents or guardians when a student has not arrived in a timely manner<\/li>\n<li>Support special projects for the Operations and Human Resources teams<\/li>\n<li>Assist with open houses, school tours, professional development workshops, fundraising events, Sunshine Committee activities, and other school events<\/li>\n<li>Assist with development and implementation of data management and filing systems<\/li>\n<li>Maintain databases and spreadsheets<\/li>\n<li>Maintain a positive, professional, and welcoming lobby environment<\/li>\n<li>Provide strong &#8220;leadership by example&#8221; for the positive, professional and welcoming lobby environment, creating a strong positive impression for all who enter our space<\/li>\n<li>Order and track office and employee lounge supplies<\/li>\n<li>Support the facilities team with the staff lounge, supply room, reception area, and other shared spaces<\/li>\n<li>Assist staff with mailing letters, documents, and other items<\/li>\n<li>Track ordering expenses and provide updated spreadsheets and receipts to finance monthly<\/li>\n<li>Help teachers and staff with day-to-day issues at the Lower School<\/li>\n<li>Distribute and organize school lunches, assist parents with lunch ordering, and liaise with the lunch vendor<\/li>\n<li>Help ensure seamless delivery of programs for students and staff<\/li>\n<li>Participate in required training and meetings<\/li>\n<li>Communicate appropriately with families, providers, and staff via appropriate channels<\/li>\n<\/ul>\n<p><strong> <\/strong><\/p>\n<p><strong>Qualifications:<\/strong><\/p>\n<ul>\n<li>Bachelor&#8217;s degree required, appropriate experience may be substituted<\/li>\n<li>Hours: 8:00 am to 4:00 pm, on-time arrival required<\/li>\n<li>Exceptional verbal and written communication skills<\/li>\n<li>Excellent organizational skills and strict attention to detail<\/li>\n<li>Ability to remain focused and attentive<\/li>\n<li>Positive and alert personal presentation<\/li>\n<li>Inquisitive and calm nature<\/li>\n<li>Discretion and sound judgment<\/li>\n<li>Ability to assess a situation and understand how to direct a concern, question, or person, and when and how to involve a colleague in making a judgment call<\/li>\n<li>At least a year of prior administrative experience, preferably in an externally facing role in a school environment<\/li>\n<li>Eye for presentation of space (physical environment)<\/li>\n<li>Desire to be around children and ability to interact appropriately with people of all ages and development levels<\/li>\n<li>Passion for relationship building<\/li>\n<li>Proficiency in GSuite products, particularly Google Drive<\/li>\n<li>Detail oriented with exceptional follow through<\/li>\n<li>Collaborative spirit<\/li>\n<li>Growth oriented and committed to learning new things<\/li>\n<li>Ability to take strong direction<\/li>\n<li>Ability to work independently in a fast-paced environment with a high degree of accuracy and flexibility<\/li>\n<li>Desire to be part of something important<\/li>\n<\/ul>\n<p><strong> <\/strong><\/p>\n<\/p>\n<p><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/bnljYXAuMTAzOTcuMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\"><\/p>\n<p><span style=\"color: #ffffff\">A1481502NY-Temp_1794415277<\/span><\/p>\n<h4><strong><a id=\"otherId\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1481502NY-Temp_1794415277\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","inline_featured_image":false,"_promoted":"","_job_location":"New York, New York","_application":"nycap.10397.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing 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