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Our client, a private equity owned manufacturing company located in Elk Grove Village, is seeking an experienced Executive Assistant to provide high-level support to the CEO and full C-Suite. This role requires exceptional organizational skills, international travel coordination expertise, and the ability to manage complex projects independently. The ideal candidate thrives in a fast-paced environment, demonstrates proactive problem-solving, and has experience preparing Board-level materials. This is a fully onsite role with the hours of 8-5pm Monday through Friday.
Responsibilities
- Provide comprehensive administrative support to the CEO and C-Suite executives.
- Coordinate complex international travel (Asia, Europe, Mexico), including visas, hotels, and itineraries.
- Ensure seamless travel experiences by anticipating and resolving issues proactively.
- Prepare and manage Board meeting materials and assist with executive presentations.
- Organize and execute customer visits and related global logistics.
- Plan and manage events and special projects with minimal supervision.
- Maintain calendars, schedule meetings, and prioritize competing demands effectively.
- Serve as a liaison for internal and external stakeholders, ensuring clear communication and follow-through.
Qualifications
- Proven experience as an Executive Assistant supporting C-Suite or VP-level executives.
- Expertise in international travel coordination and visa processes (Asia and EU preferred).
- Strong project management and event planning skills.
- Experience preparing Board materials and executive-level presentations.
- Exceptional organizational and time-management abilities.
- Proactive, detail-oriented, and able to manage multiple priorities independently.
- Excellent communication and interpersonal skills; able to work collaboratively with diverse teams.
