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We are partnering with a community‑focused organization in Oak Park, Illinois, seeking a Part‑Time Front Desk Administrative Assistant to support daily office operations and provide exceptional customer service. This role is ideal for someone who enjoys being the first point of contact, thrives in a welcoming environment, and can manage multiple tasks with ease. This is a part‑time, onsite position with consistent weekly hours.
Job Responsibilities
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Serve as the primary front‑desk contact, greeting visitors, clients, and staff in a professional and friendly manner
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Answer and route incoming phone calls, respond to general inquiries, and provide information as needed
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Manage scheduling, meeting coordination, and conference room reservations
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Assist with mail distribution, package handling, and office supply inventory
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Support administrative tasks such as filing, data entry, scanning, and document preparation
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Maintain a clean, organized, and welcoming reception area
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Assist staff with basic administrative needs and special projects as assigned
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Handle check‑ins, sign‑ins, and visitor logs in accordance with organizational procedures
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Provide general support to ensure smooth daily office operations
Requirements
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1-3 years of administrative, receptionist, or front‑desk experience
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Strong customer service skills with a friendly, professional demeanor
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Excellent communication skills and the ability to interact with diverse groups of people
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Strong organizational abilities and attention to detail
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Proficiency with Microsoft Office Suite or similar tools
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Ability to multitask and manage competing priorities in a busy environment
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Reliable, punctual, and comfortable working onsite in Oak Park
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Experience in a community‑based or nonprofit setting is a plus but not required
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