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A well-known pharmaceutical company in Deerfield is looking for a temporary-to-hire Administrative Assistant to join their team. You will provide administrative operational/office management support to the Sr. Director of Administrative Operations in the Deerfield office. This position will work on-site 3-4 days a week.
Responsibilities include:
- Answer incoming calls and route them to the appropriate staff member.
- Greet guests upon arrival.
- Accept packages, sort mail and distribute to the appropriate person.
- Order office snacks, beverages and office supplies.
- Responsible for stocking the café daily and office supplies as needed.
- Organize all details of the birthday and new hire lunches.
- Submit facilities tickets through office portal as issues arise.
- Coordinate meetings and order catering when requested.
- Day-to-day printer maintenance.
- Coordinate with IT to ensure laptop equipment is prepared for new employees.
- Assist in management of complex calendars for EVP, Chief Strategy Officer, EVP, Chief Medical Officer along with supporting departments as needed.
Qualifications:
- BA/BS is preferred but not required.
- 2+ years of experience in office management/administrative support.
- 5+ years of experience providing administrative support to senior level executives.
- Knowledge of office dynamics and office operational functions.
- Proficiency in Microsoft applications and ability to quickly learn internal systems.
- High level of flexibility and willingness to learn and take on new responsibilities.
- Ability to multi-task and prioritize the activities of the department appropriately.
- Excellent organizational skills, strong oral and written communication skills, and will be able to work in a high-paced, timeline driven corporate office setting.
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