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A well-known pharmaceutical company in Deerfield is looking for a temporary Executive Assistant to join their team for the next 30-60 days. You will provide administrative operational/office management support to the Sr. Director of Administrative Operations in the Deerfield office. This position will work on-site 3-4 days a week.
Responsibilities include:
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Managed complex calendars for multiple executives, including scheduling meetings across time zones and resolving conflicts proactively.
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Coordinated domestic and international travel arrangements, including flights, hotels, ground transportation, and travel visas.
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Prepared detailed travel itineraries and ensured all logistics aligned with executive preferences and meeting schedules.
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Anticipated scheduling needs and adjusted calendars in real-time to accommodate last-minute changes and priority shifts.
- Assist in management of complex calendars for EVP, Chief Strategy Officer, EVP, Chief Medical Officer along with supporting departments as needed.
Qualifications:
- BA/BS is preferred but not required.
- 2+ years of experience in office management/administrative support.
- 5+ years of experience providing administrative support to senior level executives.
- Knowledge of office dynamics and office operational functions.
- Proficiency in Microsoft applications and ability to quickly learn internal systems.
- High level of flexibility and willingness to learn and take on new responsibilities.
- Ability to multi-task and prioritize the activities of the department appropriately.
- Excellent organizational skills, strong oral and written communication skills, and will be able to work in a high-paced, timeline driven corporate office setting.
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