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Our client located in Oak Brook is looking for an Administrative Assistant who can help on a temporary basis in their claims department. The ideal candidate has office administrative experience including electronic filing, and basic MS Word documentation. This role is onsite Monday-Friday with the hours of 8-5pm.
Responsibilities:
- Incoming mail: Complete indexing and ensure labels are correct, distribute new mail to claim supervisors
- Maintain month-end numbers and reports to the Claims Manager
- Maintain off-site storage records; comply with the department record retention policy by destroying records as required
- Assists department members with mailing and correspondence upon request
- Distribute requests to claim supervisors for approval
- Prepare materials for review, maintain trial calendar and closed claims report, secure and set up meeting space; arrange catering
- Contribute to departmental initiatives and projects
Qualifications:
- At least two year of general office administrative experience; High School Diploma or GED required
- Microsoft Office proficiency with emphasis on Word (including mail merge), Excel and PowerPoint
- Excellent verbal and written communication skills (includes writing business letters)
- Ability to multitask and prioritize assignment by importance or urgency, respond quickly to requests and work effectively under pressure.
- Active listening skills and ability to follow through on directions independently
- Strong interpersonal skills and ability to maintain professional and courteous working relationship with all, including co-workers, managers and executives
- Ability to maintain positive attitude towards assignments and efficiently adapt priorities to meet company needs
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