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Job Overview
Beacon Hill is partnering with a professional services organization seeking a Billing Specialist to support complex client billing operations with a strong emphasis on legal billing processes, electronic billing administration, invoice compliance, and client billing requirements. This role will manage the full billing lifecycle, partner closely with internal stakeholders, and support electronic invoice submission platforms.
Key Responsibilities
Billing & Invoice Management
- Review, audit, and maintain client invoices including time entries, expenses, rate compliance, transfers, write-offs, and narrative edits prior to finalization.
- Ensure invoices comply with client billing requirements and outside counsel guidelines.
- Analyze billing discrepancies, invoice reductions, rejected invoices, and client account activity.
Electronic Billing / eBilling
- Manage electronic invoice submissions and support end-to-end eBilling workflows.
- Review invoice files for accuracy and compliance prior to submission through eBilling systems.
- Monitor invoice status, work-in-progress, client and matter setups, timekeeper maintenance, and submission activity.
- Investigate and resolve eBilling issues, invoice rejections, deductions, and billing exceptions.
- Support client transitions and implementations related to electronic billing processes.
- Maintain billing information, budgets, matter profiles, and status updates within eBilling platforms.
Qualifications
- Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
- 5+ years of billing / eBilling experience within a legal, law firm, or professional services environment.
- Experience with Elite 3E required.
- Experience with eBilling Hub strongly preferred.
- Familiarity with electronic billing portals such as Collaborati, CounselLink, Serengeti, DataCert, or similar systems.
- Advanced Excel skills including VLOOKUPs and Pivot Tables.
- Strong attention to detail with the ability to manage multiple priorities in a deadline-driven environment.
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