To Apply for this Job Click Here
Executive Assistant
Location: Hybrid, with 4 days per week in-office
Travel: Occasional travel to a secondary local office in Menlo Park, CA
Compensation: $85,000 – $110,000 annually, depending on experience
Schedule: Standard hours are 8:30am-5:00pm; occasional 7:00am-3:00pm shift may be required on a rotating basis to support early firm-wide meetings
Role Overview
A dynamic and high-performing investment firm is seeking an experienced Executive Assistant to support 3-4 senior leaders ranging from Partner to Vice President level. This hybrid role blends executive support, project coordination, and office management responsibilities. It offers the opportunity to contribute meaningfully within a collaborative, fast-paced, and people-centered culture. The role is based in the San Francisco area with occasional travel to a secondary local office.
This is a high-impact opportunity to join a values-driven organization where your contributions directly support operational excellence and leadership effectiveness. If you’re a strategic, collaborative, and detail-focused professional with a service mindset, we invite you to apply and grow in a supportive and inspiring environment.
Core Responsibilities:
Executive & Administrative Support:
-
Manage complex calendars and heavy scheduling across time zones
-
Coordinate domestic and international travel: flights, accommodations, transportation, visas, and itineraries
-
Submit timely and accurate expense reports following internal policies
-
Maintain contact records and ensure CRM data integrity
-
Deliver a professional and polished experience for high-profile external guests and partners
-
Act as a key point of contact on behalf of supported executives
Operational & Team Collaboration:
-
Collaborate with the broader Executive Assistant team across multiple offices
-
Contribute to a positive in-office culture through support for facilities, vendor coordination, and kitchen duties
-
Support internal and external meeting logistics including setup and breakdown
-
Engage in cross-functional projects and office operations as needed
Core Skills & Experience:
-
3-5 years of experience supporting multiple executives in a fast-paced environment, ideally in venture capital, finance, or a similar sector
-
Outstanding calendar management and scheduling capabilities (Microsoft Outlook)
-
Strong travel coordination skills, with attention to logistics and contingencies
-
Advanced organizational skills with the ability to multitask and prioritize effectively
-
Familiarity with Slack, Microsoft Office Suite, and modern productivity tools
-
Exceptional written and verbal communication abilities
-
Discretion in handling sensitive information and matters
-
BA or equivalent experience preferred
-
Ability and willingness to travel locally between offices
Cultural & Personal Fit
-
Team-Oriented: Collaborates seamlessly with others and values shared success
-
Detail-Driven: Naturally meticulous, reliable, and accurate
-
Curious & Motivated: Eager to grow and take on challenges with a learning mindset
-
Relationship Builder: Develops trust and rapport across stakeholders
-
Accountable & Trustworthy: Consistently delivers and owns responsibilities with integrity
Compensation & Benefits
Compensation:
-
Competitive salary range: $85,000 – $110,000
-
Home internet reimbursement ($50/month)
-
Cell phone reimbursement ($100/month)
Health & Wellness:
-
100% employer-paid medical, dental, and vision premiums for employees and their dependents
-
Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA)
Retirement:
-
401(k) plan with generous matching
Time Off:
-
17 PTO days in years 1-2
-
Additional scheduled holidays
-
Paid parental leave
Additional Perks:
-
Commuter benefits
-
Access to internal learning and development programs
118587-EMS_1750723411