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A financial services firm located in Itasca is looking for a temporary-to-hire Office Assistant to support the company. This is a highly visible role as you will be the face of the company and greet clients. This is a critical role in the company’s success and helping department managers be more effective.
Areas of Responsibility Include (but not limited to):
- Maintain office space including stocking and maintaining both the team and client kitchen.
- Stocking and maintaining common areas and conference rooms; generate daily schedules.
- Initiate and follow up on maintenance requests with landlord as needed.
- Ordering office and equipment supplies.
- Keeping printers ready to use with paper/toner.
- Coordinating with vendors for service to the office or equipment.
- Open, process, and distribute mail daily; prepare outgoing mail and UPS/FEDEX.
- Order food for team and client events/monthly lunches.
- Assist with holiday cards and gifts.
- Assist team with scanning and filing as requested.
- Assist team with special projects such as collating enrollment guides, mass mailings, etc.
Requirements
- High School Diploma.
- 2+ years in an office environment.
- Pleasant customer service/phone skills.
- High level of organization, accuracy, and attention to detail.
- Ability to multi-task and prioritize work to meet deadlines.
- Exceptional oral and written communication skills.
- Proficiency with Microsoft Office.
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