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Position: Accounts Receivable Specialist
Summary:
The Accounts Receivable (AR) Specialist is responsible for ensuring the timely collection of payments from customers, maintaining accurate financial records, and managing a variety of invoicing and billing functions. This role involves collections and reconciliations for clients, while continuously seeking to enhance processes and meet established deadlines.
Essential Duties:
- Process and record accounts receivable transactions accurately and efficiently.
- Handle all incoming receivables, including the preparation and execution of deposits.
- Reconcile accounts, enter payments, and process refunds and adjustments as necessary.
- Review account information, researching and resolving any payment discrepancies.
- Validate sales orders against customer purchase orders to ensure alignment in SAP.
- Collaborate with internal departments and client teams to complete tasks as needed.
- Track and calculate monthly sales commissions.
- Prepare payment applications per customer requests on their respective portals.
- Maintain comprehensive records of invoices, deposits, and all correspondence related to payment collections.
- Issue down payment invoices and manage corresponding applications.
- Follow up with customers on overdue payments, address inquiries, and resolve payment disputes.
- Prepare documentation for external auditors as requested by the Accounting Manager.
- Generate reports as requested by the Accounting Manager.
- Develop and maintain spreadsheets as necessary for internal controls.
- Organize and securely maintain financial records both physically and electronically.
- Assist with month-end closing processes and provide support to the finance team as required.
- Perform other special duties as assigned.
Supervisory Duties:
None
Education and/or Work Experience Requirements:
- Bachelor’s degree in Accounting, Finance, or a related field is preferred.
- A minimum of three years of accounts receivable experience or a related financial role is required.
- Proficiency in Microsoft Office Suite, particularly Excel; experience with SAP or similar ERP systems is essential.
- Familiarity with Textura and Procore is preferred.
- Excellent organizational and critical thinking skills.
- Strong attention to detail, along with analytical and problem-solving abilities.
- Comprehensive knowledge of accounts receivable processes, including vendor billing and customer invoicing.
- Strong customer service and collaboration skills, with the ability to work effectively with multiple partners and peers across the organization.
- High level of integrity and dependability, coupled with a strong sense of urgency.
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