Accounts Payable Lead

Our client is a dynamic, full-service interior design firm specializing in high-end residential and commercial projects. Known for delivering elevated, detail-driven spaces, the firm partners closely with clients, vendors, and trades to execute beautifully designed environments from concept to installation.

Position Overview

The Accounts Payable Lead will oversee the full-cycle AP function in a fast-paced, design-driven environment. This individual will manage vendor relationships, ensure timely and accurate processing of invoices, and support financial operations tied closely to project-based work. This is a hands-on leadership role ideal for someone who thrives working cross-functionally with designers, procurement teams, and leadership.

Key Responsibilities

• Lead the day-to-day accounts payable operations, including invoice processing, coding, and payment runs
• Review and approve invoices, ensuring accuracy and alignment with project budgets and purchase orders
• Manage vendor relationships, resolve discrepancies, and maintain positive communication with suppliers and trade partners
• Oversee AP staff (if applicable), including training, workflow management, and performance support
• Ensure timely processing of payments (checks, ACH, wires) and maintain adherence to payment terms
• Reconcile AP subledger to the general ledger and assist with month-end close activities
• Implement and maintain internal controls and AP procedures to ensure compliance and minimize errors
• Partner with design and procurement teams to ensure proper matching of invoices, POs, and receipts
• Assist with audits, 1099 preparation, and compliance with accounting standards
• Identify process improvements and opportunities to increase efficiency within AP workflows

Qualifications

• 5+ years of accounts payable experience, with at least 1-2 years in a lead or supervisory capacity
• Experience in a project-based or creative environment (interior design, construction, architecture, or similar preferred)
• Strong understanding of full-cycle AP and general accounting principles
• Experience with ERP or accounting systems (QuickBooks, Sage, or similar preferred)
• Advanced Excel skills and strong attention to detail
• Excellent communication skills with the ability to interact with vendors and internal teams
• Highly organized, proactive, and able to manage multiple priorities in a fast-paced environment