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A boutique law firm located in Miami’s Dadeland area seeks a Legal Assistant to join their team. This is a direct-hire/perm role and it is fully on-site. Must have at least 3+ years of defense litigation experience.
Duties include but not limited to:
- Initial set-up of case in Client Profiles (CP).
- Case opened in CP by the billing department- case name & number, billing contact.
- LA (Elli) inputs all other information available- adjuster, claim number, case style, opposing counsel, court reporter assignment and all initial deadlines.
Trial team LA
- File all pleadings in federal and state court.
- For federal court matters, LA files:
o Notice of appearance for all attorneys on the trial team.
o First e-filing on a matter to prepare the notice and properly set up the e-filing requirements for the members of the trial team.
o Answer plaintiff’s complaint and notice of appearance for attorneys on the trial team and add them to the list of individuals to
receive notices from the Court for all filings.
o Same process for a newly assigned attorney.
- Responsible for scheduling and filing/serving:
o Hearings, depositions, IMEs, appointments, etc. and confirming documentation, including notices, correspondence and/or subpoenas. Advise trial team via email.
- Confirm hearings/depositions/mediations/appointments with opposing counsel, the Court and/or mediator.
- E-mail confirming/canceling any hearing, deposition, appointment, etc. and note in CP the reason for cancellation.
- Incoming mail. Name all scanned incoming mail in CP. Trial Orders should be initialed and dates noted on the scanned copy.
- Schedule plaintiff’s deposition and updated deposition.
- Schedule crew members conference calls.
- Prepare a confirmation letter with payment to IME physician.
- Prepare all notices for taking deposition, for hearing and subpoenas.
- Diary all trial order deadlines.
- Provide copies of trial order with indicated deadline dates to paralegals.
- Schedule pre-trial preparation meeting with trial team both 75 and 30 days before the beginning of the trial docket.
- Schedule exchange of exhibits with OC.
- Notify paralegal of scheduled exhibit exchange.
- Provide Office Services with pleading folders to commence indexing of the pleadings in preparation for trial (15 days prior to trial)
- Reserve court reporter for trial; update court reporter as needed.
- Reserve conference room in calendar for in-house depositions, mediations, meetings, etc.
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