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Key Responsibilities:
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Prepare and organize a wide range of contract documents with attention to detail and accuracy.
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Actively contribute to Month-End Closing procedures, ensuring timely and accurate financial reporting.
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Compile and review expense reports for compliance and completeness.
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Manage the printing, distribution, and routing of documents, including vendor invoices and internal paperwork, to the appropriate account representatives.
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Collect necessary records and documentation to ensure accurate and comprehensive billing.
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Maintain and update customer system inventory in the CRM program to reflect completed billings.
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Accurately enter customer invoices on designated platforms and calculate outstanding account balances.
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Process and scan approved invoices for billing, ensuring all documentation is complete and properly recorded.
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Generate professional invoices detailing goods sold, services rendered, terms, and completion dates.
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Review vendor statements and investigate outstanding items to maintain up-to-date records.
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Ensure all billing and accounting deadlines are met, proactively communicating any exceptions or delays.
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Prepare and analyze billing reports to support business decisions and improve financial accuracy.
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Assist in creating billing summaries for customers without access to online billing platforms.
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Submit approved vendor invoices to Accounts Payable in accordance with company policies.
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Prepare credit memorandums for product returns or billing discrepancies.
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Post transactions to the appropriate accounting records in a timely and accurate manner.
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Collaborate with account representatives to resolve discrepancies and ensure invoice accuracy.
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