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Beacon Hill Associates is seeking an Executive Assistant for a contract-to-hire position located in Atlanta, GA. This role specializes in high-level administrative leadership and cross-agency coordination. The position involves direct support to the Executive Director and executive staff, oversight of administrative functions, and leadership of a team of executive assistants. This is an in-office 5 days a week opportunity.
Daily Duties:
* Manage the Executive Director’s calendar, schedule appointments and travel, and align priorities.
* Monitor and respond to the Executive Director’s emails and communications.
* Prepare materials for executive meetings, including agendas, presentations, and reports.
* Serve as the first point of contact for the Executive Director, handling communications with discretion.
* Track deadlines and manage action items to ensure timely execution.
* Coordinate the schedules and workflows of multiple senior executives across state agencies.
* Lead a team of executive assistants, providing mentorship, oversight, and professional development.
* Standardize administrative protocols and ensure consistency across departments.
* Oversee administrative operations including compliance, document management, and process improvements.
* Coordinate logistics for special initiatives, leadership retreats, and large-scale meetings.
* Support inter-agency projects with detailed tracking, reporting, and communication.
* Troubleshoot IT systems and serve as a liaison to technical support when needed.
* Train staff on office technology tools to enhance productivity and reduce downtime.
Ideal candidate:
* Bachelor’s degree in Business Administration, Communications, Public Administration, or related field-or equivalent experience.
* 5+ years of executive-level administrative support experience, including 2+ years supporting multiple senior leaders.
* Proven ability to lead and coordinate administrative teams.
* Advanced skills in Microsoft Office Suite and familiarity with project management tools.
* Strong multitasking and organizational skills in dynamic, high-demand environments.
* Excellent communication and writing skills for professional correspondence and reports.
* Proficient in resolving common IT and systems issues; comfortable using Zoom, Teams, and related tools.
* Demonstrated ability to handle sensitive information with professionalism.
* Preferred experience in government, public administration, or nonprofit settings.
* Familiarity with administrative operations and workflows within state agencies.
Additionally, the ideal candidate will demonstrate:
* Leadership: Ability to mentor and guide a team of administrative professionals while fostering a collaborative work environment.
* Problem-Solving: Strong analytical skills to address complex challenges and develop effective solutions.
* Proactivity: Anticipates the requests of the Executive Director and executive staff, taking initiative to address issues before they arise.
* Attention to Detail: Commitment to accuracy in all aspects of administrative and project support.
* Adaptability: Thrives in a dynamic, fast-paced environment with changing priorities.
To be considered, candidates must:
* Submit a detailed resume highlighting relevant experience and accomplishments.
* Provide a cover letter outlining their suitability for the role and describing their leadership experience.
* Include three professional references.
If you have a background in executive administration and are looking for an opportunity to apply your leadership and organizational skills in a fast-paced public sector environment, apply today!
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