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A national law firm seeks a highly skilled Legal Assistant needed in their Downtown Fort Lauderdale office. The Legal Assistant plays a crucial role in supporting the Litigation practice group and boosting attorney efficiency by managing information and aiding in the delivery of legal services, including client interactions. This position demands a proactive attitude to ensure tasks are completed on time, exceptional organizational skills, keen attention to detail, and the ability to excel in a high-volume, fast-paced environment. This position does include a portion of paralegal duties, and the individual will be expected to track and record their own billable time. Minimum of seven years’ experience working with Commercial Litigation. Knowledge of e-filing in FL state and federal court, required. E-Discovery experience and knowledge of Relativity is a plus.
Duties and Responsibilities:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Handle general correspondence.
- File of both physical and electronic documents.
- Take client calls, connecting all incoming calls.
- Responsible for all aspects of client intake including collection of all pertinent information, file opening, engagement documents, etc.
- Schedule and coordinate meetings including videoconferences, and conference calls.
- Manage attorneys’ contacts, schedule, and calendar.
- Enter time for timekeeper and print reports as requested.
- Process expense reports and check requests.
- Track all billable and nonbillable time in 3E
- Find and retrieve information from files.
- Assist with follow up on AR collection.
- Assist attorneys in preparation for meetings.
- Prepare and finalize pleadings in accordance with applicable State and Federal rules for filing with court
- Assist with document retrieval, reviews, organization, and productions
- Maintain case pleadings, correspondence, and discovery
- Maintain and use document, transcript, and work product databases
- Prepare for depositions, i.e., prep. binders, exhibits, and all other discovery related tasks
- Work with supervising attorney to organize and prepare exhibit lists and/or privilege logs
- Coordinate work with outside document/litigation vendors, including adherence to strict deadlines
- Coordinate and assist with trial preparations, i.e., exhibits, witness binders, and demonstratives
- Provide organizational and legal support at trial, such as assist with jury selection, presentation and maintenance of exhibits, and witness coordination.
- Assist with case docketing, including court and discovery deadlines
- Maintain confidentiality of client information
- Provide legal and non-legal administrative support to attorneys
- Other duties as assigned
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