To Apply for this Job Click Here
Purchasing & Administrative Coordinator
Location: 100% Onsite
Employment Type: Contract (with growth potential)
Program Support: Tactical Training Systems
Overview
We are seeking a detail-oriented and proactive Purchasing & Administrative Coordinator to support procurement activities and office operations within a high-impact technical program. This role offers exposure to mission-critical purchasing functions, vendor management, and internal coordination while playing a vital role in ensuring operational efficiency for a specialized team.
Key Responsibilities
Procurement & Purchasing:
-
Prepare and submit purchase requests (PRs) and convert PRs to purchase orders (POs)
-
Track and document status of purchases, deliveries, and shipping schedules
-
Source vendors, obtain and compare supplier quotes, and ensure compliance with pricing and specifications
-
Maintain purchasing databases and vendor contact/quote logs
Administrative & Operational Support:
-
Schedule and coordinate internal meetings and vendor visits; take meeting minutes and track action items
-
Maintain organized physical and digital files
-
Coordinate staff and visitor travel arrangements, process badge/access paperwork
-
Review travel expense reports for compliance
-
Manage office supply inventory and order tracking
-
Monitor and respond to emails promptly; support document filing for inspections
-
Support QA documentation, kit preparation, inventory checks, and material delivery tracking
-
Assist technical teams by communicating delivery updates and maintaining procurement tracking spreadsheets
Required Qualifications
-
High school diploma or equivalent
-
1-3 years of relevant experience in procurement, administrative support, or office coordination
-
Strong working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Project, Outlook)
-
Demonstrated ability to organize, document, and coordinate across functions
-
Strong attention to detail and follow-through
-
Excellent written and verbal communication skills
-
Ability to take initiative and manage priorities independently
Preferred Qualifications
-
Prior experience supporting purchasing in a regulated or technical environment
-
Familiarity with government procurement processes (e.g., FAR/DFAR)
-
Exposure to basic vendor sourcing and qualification
-
Experience coordinating logistics, vendor interactions, or program support teams
Work Environment & Team Dynamics
-
Location: 100% onsite role in an office environment
-
Team Size & Interaction: Works closely with administrative staff, engineers, supervisors, and program managers to ensure seamless procurement and support workflows
1421860-EMS_1750698881