Office Services Coordinator

JOB TITLE: Office Services Coordinator
DEPARTMENT: Office Services
REPORTS TO: Office Services and Facilities Manager
FLSA CLASSIFICATION: Non-Exempt
LOCATION: Los Angeles, CA

Position Summary

A well-established professional services organization is seeking an Office Services Coordinator to support its Los Angeles office. The ideal candidate will provide high-quality administrative and logistical support to internal stakeholders across departments. This role involves handling duplicating, scanning, mailing, shipping, faxing, conference room setups, and other office services functions in a fast-paced, professional environment.

Key Responsibilities

• Handle duplication, scanning, printing, binding, and delivery of legal and business documents.

• Manage internal and external mail distribution, courier services, interoffice pouches, and faxing.

• Organize and bind documents, create professional binders, and prepare materials for meetings.

• Maintain accurate records for all incoming and outgoing shipments.

• Operate office equipment, including copiers, scanners, mail machines, and binding equipment.

• Troubleshoot minor technical issues with office equipment and escalate when necessary.

• Set up and break down conference rooms for meetings and events, including arranging furniture and catering.

• Maintain office cleanliness, including stocking pantries and sanitizing high-touch areas.

• Answer phones and direct calls professionally.

• Draft internal memos, letters, reports, and forms as needed.

• Maintain vendor relationships for shipping and courier services.

• Support other departments (such as reception, records, and facilities) when needed.

• Oversee department functions in the manager’s absence.

• Process department invoices and maintain statistical data on services rendered.

Additional Responsibilities

• Perform clerical tasks such as typing, filing, and updating forms and databases.

• Provide administrative support across office services functions during peak periods or staffing shortages.

Qualifications

Skills & Competencies:

• Strong verbal and written communication skills.

• Exceptional attention to detail and organizational skills.

• Professional and customer-service-oriented demeanor.

• Adaptability to shifting priorities and high-pressure situations.

• Dependable and punctual with a predictable work schedule.

• Proficiency in Microsoft Office Suite and office services equipment.

• Capable of typing at least 40 WPM.

• Ability to lift up to 50 lbs and perform physical tasks such as walking, reaching, and bending throughout the workday.

• Willingness to work overtime, including evenings and weekends, when required.

Education:

• High school diploma or equivalent required.

Experience:

• Minimum 2-3 years of relevant experience in a law firm or professional services setting, ideally in a lead or coordinator role within an office services department.

Compensation

The annualized base salary range for this position is $20-$29/hour + bonus depending on experience, education, certifications, and overall qualifications.

Equal Opportunity Commitment

This organization is committed to creating a diverse, inclusive, and equitable workplace. All employment decisions are based on merit, qualifications, and business needs. Applicants will be considered without regard to any status protected by applicable law, including but not limited to race, gender, age, disability, sexual orientation, or veteran status.