Accounting Assistant

Position Overview:

A fast-paced organization is seeking an Accounting & Payroll Specialist to support both payroll processing and general accounting functions. This role plays a key part in maintaining financial accuracy, supporting compliance, and ensuring smooth payroll operations. The ideal candidate has a mix of payroll and accounting experience, strong attention to detail, and the ability to collaborate across departments.

Key Responsibilities:

Payroll:

• Process biweekly and/or monthly payroll in accordance with all applicable federal, state, and local regulations

• Ensure accurate tax withholdings, benefits deductions, and payroll recordkeeping

• Coordinate with HR on employee status changes affecting payroll (e.g., hires, terminations, benefits)

• Assist with payroll audits, reconciliations, and reporting

• Prepare payroll summaries and reporting for internal leadership and external audits

Accounting:

• Support monthly and year-end close processes, including journal entries and reconciliations

• Assist in the preparation of internal financial reports and statements

• Reconcile general ledger accounts including payroll, benefits, and tax-related accounts

• Provide support with accounts payable/receivable transactions as needed

• Perform bank reconciliations and assist with cash flow monitoring

• Maintain accounting records and support documentation in line with internal controls

• Collaborate with other departments to ensure accuracy in cost tracking and allocations

• Assist in preparing audit schedules and gathering documentation for internal and external audits

Qualifications & Skills:

• Associate degree in Accounting, Business, or a related field (Bachelor’s degree preferred)

• 1-2 years of accounting experience required

• 1-2 years of payroll experience preferred

• Experience with ERP or payroll systems (SAP experience a plus)

• Proficiency in Microsoft Excel (formulas, VLOOKUP, pivot tables), Outlook, and Word

• Strong organizational skills with keen attention to detail

• Effective written and verbal communication skills

• Ability to manage multiple priorities and meet deadlines in a dynamic environment

• Strong customer service orientation, both internally and externally

This role offers the opportunity to work across multiple business areas in a collaborative and fast-moving environment, contributing to both daily operations and larger projects. It’s ideal for someone who enjoys balancing payroll compliance with broader financial responsibilities.