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A Florida business law firm seeks an Office Services Coordinator for their Miami office.
The schedule for this role is 10 a.m. to 7 p.m. and it is fully on-site.
Purpose of the Position
The Office Services Coordinator is responsible for providing administrative and clerical support to the team.
Responsibilities
- Handle scanning, printing, copying, and mailing tasks
- Collect daily mail from the Post Office
- Distribute incoming mail, including FedEx and UPS packages
- Ensure all outgoing mail is properly stamped, labeled, and sent out on time, including FedEx and UPS shipments
- Maintain and stock copy and printer stations with paper and other supplies daily
- Deliver in-office mail and other deliveries to team members every hour
- Assist with trial preparation, including copying, binder preparation, and conference room setup.
- Perform copier maintenance tasks, such as calling for service, ordering toner, ordering paper and troubleshooting
- Set up and clean conference rooms
- Keep the lounge clean and fully stocked
- Coordinate deliveries with couriers
- Make local deliveries and retrievals
- Assist with special event setup and cleaning
- Maintain and order office and kitchen supplies
- Provide receptionist coverage when needed
- Perform other duties as assigned
Education, Experience, Skills, Other
- High School diploma or equivalent
- At least 2 years of experience in customer service, reception, or related areas
- Excellent verbal communication skills
- Excellent interpersonal and customer service skills
- Basic understanding of administrative and clerical procedures and systems.
- Proficiency with Microsoft Office Suite.
- Position requires overtime hours from time to time
- Position may require earlier arrival than scheduled or later departure than scheduled
Physical Requirements
- Prolonged periods of physical activity such as o lifting
o packing and unpacking
o setting up events and breaking down events o carrying boxes
o standing o cleaning o restocking
- Must be able to lift to 10 pounds
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