To Apply for this Job Click Here
New Business Intake Specialist/Conflicts Analyst
A leading Delaware law firm is seeking a detail-oriented and highly organized individual to join our finance team. The NBIS works under the direction of the Director of Finance and will primarily handle generating new business/matter intakes and preparing conflicts of interest reporting needed for the firm’s risk management. The ideal candidate will be responsible for also assisting with a variety of other accounting responsibilities.
This position is full-time, non-exempt, Monday through Friday, 8:30am – 5:00pm (with one hour lunch break each day.) with the option for hybrid schedule after the initial 90 days. Salary is commensurate with experience.
Primary Duties and Responsibilities:
*Open new business client matters in the firm’s time and billing system
*Manage process for large matter party imports and conflict checks
*Prepare and distribute a new business/matter report on a daily basis
*Prepare and distribute conflicts check results
*May require occasional after hours expedited conflict requests
*Train new hires on new file intake process and workflow procedure
*Perform research on time-sensitive inquires as needed
*Download and post cost recovery data from various sources into time and billing system
*Generate checks to satisfy delivery and courier service invoices
*Serve as backup to accounts payable
*Responsible for monitoring and reconciling firm credit cards
*Close client files in a time and billing system
*Manage all origination and retirement credits on matters
*Provide support and assistance to address other accounting responsibilities
*Open new business client matters in the firm’s time and billing system
*Manage process for large matter party imports and conflict checks
*Prepare and distribute a new business/matter report on a daily basis
*Prepare and distribute conflicts check results
*May require occasional after hours expedited conflict requests
*Train new hires on new file intake process and workflow procedure
*Perform research on time-sensitive inquires as needed
*Download and post cost recovery data from various sources into time and billing system
*Generate checks to satisfy delivery and courier service invoices
*Serve as backup to accounts payable
*Responsible for monitoring and reconciling firm credit cards
*Close client files in a time and billing system
*Manage all origination and retirement credits on matters
*Provide support and assistance to address other accounting responsibilities
Skills:
*Strong analytical and problem-solving skills
*Ability to interpret data produced by research
*Ability to organize and prioritize various projects/tasks simultaneously and under time restraints to meet deadlines
*Detail-oriented and demonstrated ability to multi-task and work in a fast-paced environment
*Excellent interpersonal and communication skills
*Strong customer-service-oriented approach
*Exercise initiative and good judgement with ability to work independently and as a member of a team
*Ability to use discretion and maintain confidentiality in all aspects of work
Qualifications:
*Familiarity with law firm accounting responsibilities is preferred, ideally with experience in the handling of time-sensitive conflicts of interest reporting
*Aderant Expert and workflow experience is a plus
*Must be tech-savvy with strong working knowledge of Microsoft Word and Excel
*Flexibility to work overtime as needed to meet deadlines
*Accounting degree is a plus
1426084PHL-BS_1759264240