To Apply for this Job Click Here
Job Title: Workplace & Facilities Associate
Location: Minneapolis, MN (Onsite)
Schedule: Monday – Friday, 8:00 AM – 4:30 PM
Position Summary
Beacon Hill’s client in Minneapolis, MN is seeking a Workplace & Facilities Associate to provide comprehensive workplace management and front-office support. This pivotal role ensures a seamless workplace experience by delivering exceptional customer service, supporting daily facility operations, and maintaining a welcoming environment for employees and visitors. The ideal candidate is highly organized, service-oriented, and able to balance administrative tasks with facilities coordination in a professional, fast-paced setting.
Key Responsibilities
Workplace Operations
-
Create a welcoming and professional environment for employees, clients, and visitors.
-
Serve as the first point of contact at reception and manage main phone line communications.
-
Monitor office and facility conditions daily, addressing needs proactively.
-
Schedule, coordinate, and communicate maintenance activities.
-
Manage internal work order systems, vendor coordination, and invoice processing.
-
Provide tactical support to workplace and project management teams.
Employee & Visitor Experience
-
Deliver authentic, timely, and caring service to employees and guests.
-
Assist with meeting and conference room reservations.
-
Direct guests and staff to appropriate contacts and resources.
-
Ensure visitor registration complies with regulatory and security standards.
-
Support emergency response and safety procedures when required.
Facilities & Administrative Support
-
Oversee mail services, including receipt, distribution, and outgoing packages.
-
Manage badge access for employees and visitors.
-
Support budget requests, analysis, and compliance reporting.
-
Monitor and maintain kitchen areas: stock supplies, manage orders, and coordinate repairs.
-
Provide additional support and projects as assigned by management.
Qualifications
Education:
-
Associate’s degree in Facilities Management, Business, or related field preferred (not required).
Experience:
-
2+ years of experience in facilities or property administration preferred.
-
Experience with CMMS or work order systems (such as Corrigo) a plus.
Skills & Knowledge:
-
Strong customer service and communication skills.
-
Ability to remain professional under pressure.
-
Effective planning, organizational, and multitasking abilities.
-
Proficiency with Microsoft Office Suite; advanced Excel skills a plus.
-
Strong collaboration skills with the ability to work independently.
1429772_1756938127