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About the Organization
A leading global alternative asset manager with over $1 trillion in assets under management, this firm aims to create positive economic impact and long-term value for investors, portfolio companies, and communities. They invest across private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic and non-investment grade credit, real assets, and secondary funds.
Private Equity Division
With more than $150 billion in assets under management, the corporate private equity division has been a global leader for decades. The team identifies high-potential companies and enhances their performance by providing strategic capital and outstanding management expertise. The goal is to build stronger enterprises, create jobs, and deliver lasting value for investors, employees, and stakeholders.
Administrative Assistant
Overview
The Administrative Assistant provides high-level administrative support to a Managing Director and their team. This role requires exceptional organizational skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment.
Key Responsibilities
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Manage complex calendars, schedule internal and external appointments, and coordinate with other administrative staff.
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Answer calls and act as a professional gatekeeper.
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Provide back-up support for other senior professionals as needed.
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Arrange conference rooms, greet and register guests.
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Prepare and track detailed expense reports and reimbursements.
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Coordinate domestic and international travel, including flights, visas, ground transportation, and accommodations.
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Maintain and organize digital and physical files.
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Assist with special projects as assigned.
Qualifications
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Minimum of 4 years of experience as an administrative assistant supporting at least three team members.
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Strong written and verbal communication skills with a high level of emotional intelligence.
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Excellent organizational skills and attention to detail.
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Ability to multitask and meet deadlines while maintaining discretion and professionalism.
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Proven experience managing complex travel arrangements.
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Independent work style with strong follow-through and reliability.
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Ability to build effective professional relationships across teams.
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Familiarity with Concur is preferred.
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Proficiency in Microsoft Office Suite.
Compensation
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Expected annual base salary range: $70,000 – $130,000, depending on experience, skills, qualifications, and location.
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Additional compensation and benefits are provided in accordance with company policies and local market standards.
Equal Opportunity Commitment
The organization is committed to providing equal employment opportunities to all employees and applicants regardless of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic.
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