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Beacon Hill Associates is seeking an Assistant Property Manager to support a commercial office property portfolio.
In this role, you’ll assist with customer relations, budgeting, invoicing coordination, vendor management, and overall property operations while helping drive tenant satisfaction and operational efficiency.
Daily Duties:
Build and maintain strong tenant relationships by addressing inquiries and concerns promptly and professionally
Assist with tenant communications, including move-in and move-out coordination and related documentation
Prepare and send templated tenant correspondence and maintain move-in/move-out tracking sheets
Review and code invoices for payment and tenant bill-backs
Assist with budgeting, expense tracking, and variance explanations
Support capital improvement projects and preventative maintenance programs
Coordinate vendor services and assist with contract management
Conduct regular property inspections and monitor work order activity
Assist with lease review, lease documentation, and follow-up execution
Support tenant billing coordination and collection efforts as needed
Partner with internal teams during tenant renewals and tenant projects
Ensure compliance with safety standards, regulations, and internal procedures
Top Three Daily Tasks:
Preparing tenant communications and updating move-in/move-out documentation
Interacting with tenants and supporting customer relations
Coding invoices and coordinating tenant bill-back charges
Ideal Candidate:
Bachelor’s degree or equivalent combination of education and experience
3-5 years of experience in full-service commercial office property management
Experience with budgeting, reporting, and expense tracking preferred
Strong organizational and time-management skills
Proactive, customer-focused mindset with attention to detail
Ability to manage multiple priorities in a fast-paced environment
Strong written and verbal communication skills
Proficient in Microsoft Office and property management systems
Additional Details:
Hours: Monday-Friday, 8:00 AM-5:00 PM (40 hours, no overtime)
Team: Small onsite team
Parking: Onsite parking provided
Training: On-the-job training
If you are a driven property management professional looking to grow into a Property Manager role while supporting daily commercial office operations, apply through Beacon Hill Associates.
