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Key Responsibilities
Data Collection & Analysis
- Conduct systematic floor-by-floor occupancy counts at designated times throughout each day
- Document actual vs. assigned seating arrangements using standardized audit tools
- Track utilization patterns across different time periods (peak, off-peak, lunch hours)
- Identify vacant workstations, hoteling spaces, and underutilized areas
- Record space usage anomalies and exceptions
Documentation & Reporting
- Maintain accurate real-time data collection logs using provided templates
- Input findings into occupancy tracking systems and databases
- Create daily summary reports highlighting key observations
- Prepare comprehensive final audit report with recommendations
Stakeholder Coordination
- Collaborate with facility management and local site contacts
- Participate in daily check-ins with the Operations Program Manager / onsite manager
Essential Skills
- Experience: 1-2 years in operations, facilities management, or data collection roles
- Technical: Proficiency in Microsoft Excel, basic database entry, mobile data collection apps
- Communication: Strong written and verbal communication skills
- Attention to Detail: Proven ability to maintain accuracy in repetitive tasks
- Independence: Self-directed work style with minimal supervision required
Physical Requirements
- Ability to walk extensively throughout multi-floor office buildings
- Comfortable using stairs and elevators frequently
- Capability to stand for extended periods while conducting counts
- Visual acuity for accurate headcount and space assessment
Professional Attributes
- Discretion and confidentiality when working in client environments
- Professional appearance and demeanor
- Flexible schedule availability (standard business hours)
- Reliable transportation to client site
Preferred Qualifications
- Previous experience with occupancy studies or space planning projects
- Background in commercial real estate or facilities management
- Familiarity with workplace analytics tools
- Basic understanding of office space utilization concepts
What We Provide
- Comprehensive orientation and training on audit methodology
- All necessary equipment (tablets, measuring tools, clipboards)
- Detailed site maps and access credentials
- Daily support and guidance from experienced program management team
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