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Our client, a marketing agency, is looking to add a Marketing Operations and Business Affairs Manager to their team. This is a remote role working EST hours. This is a 3+ month contract role with the potential to extend or convert full-time.
Must have experience supporting a creating team on licensing and contract business needs as well assigning resources to project and managing contract talent for creative team.
Responsibilities:
- Contract Management
- Draft, review, and negotiate contracts, statements of work (SOWs), non‑disclosure agreements (NDAs), talent releases, and vendor agreements
- Track contract milestones (renewals, option periods, payment terms) and flag upcoming deadlines
- Budget, Financial Oversight & Resource Management
- Collaborate with Finance and ECD to help manage freelance budgets, track annual spend against budget, communicate with freelance resources to initiate a contract based on the need and timing, generate purchase orders (POs) for all freelance hires
- Review invoices from vendors, talent, and production partners for accuracy and compliance with negotiated rates
- Intellectual Property & Clearances
- Coordinate rights and clearances for music, stock imagery, footage, trademarks, and talent likenesses
- Maintain a library of clearances and licenses, ensuring proper documentation and renewal where needed
- Vendor & Talent Relations
- Serve as the business‐affairs point‐of‐contact for vendors and talent representatives
- Negotiate rates, delivery schedules, and usage rights for talent and production services
- Compliance & Risk Management
- Monitor adherence to internal policies and external regulations (e.g., FTC guidelines, data privacy laws, advertising standards)
- Flag and escalate potential risks-budget overages, missing releases, regulatory issues
- Operational Process Improvement
- Identify bottlenecks in contract turnaround, invoicing, or clearance workflows and recommend process enhancements
- Implement and maintain trackers, templates, and standard operating procedures (SOPs) to streamline operations
- Cross‑Functional Collaboration
- Partner with Creative, Account Management, Production, and Proofreading to align on timelines, deliverables, and contractual requirements
- Participate in project kick‑offs, status meetings, and post‑mortem reviews to share insights and lessons learned
- Reporting & Documentation
- Generate regular reports on contract statuses, spend forecasts, and clearance inventories for leadership
- Maintain an organized digital filing system for all business‑affairs documentation
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