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Office Manager
Hours: 8:30am-5:30pm Fully in-person
DUTIES/RESPONSIBILITIES
Manage the reception area, greet guests, answer phones, and oversee the office calendar, and monitor and respond to emails from the company website in a timely manner
Handle daily office logistics, including supplies, deliveries, equipment maintenance, and vendor coordination
Coordinate travel arrangements (flights, ground, hotel) including all of the logistics for the yearly partner retreat
Manage meeting set ups and food orders for staff and clients
Coordinate Lunch & Learns (continuing ed courses) for architects and interior designers
Support HR functions: recruitment, onboarding/offboarding, new hire training (Paycor), time-off approvals (Deltek), guide staff with policies and procedures
Lead yearly renewals for medical / dental / vision benefits
Maintain and update internal documentation, including the office handbook and architectural licenses.
Assist with company events and marketing initiatives in collaboration with the Marketing Specialist
Reconcile partner credit card statements, log checks, and support the CFO with payroll and monthly reviews
Serve as the liaison with building management for repairs or concerns
EDUCATION/EXPERIENCE
3-5 years office management experience executive support, and/or HR/benefits administration
Associates / Bachelor’s Degree in Office Management / Administration or equivalent experience
Proficiency in the following software is preferred: Deltek / Microsoft Office / Paycor
SKILLS
Effective verbal and written communication skills
Discretion and professionalism when handling confidential information
Exceptional organization and time management with strong multitasking abilities
Friendly, professional, and welcoming demeanor for all guests and employees at the firm
Proactive, dependable, and adaptable to a busy and growing architecture firm environment
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