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Beacon Hill Associates is seeking a Facilities Coordinator (Contract-to-Perm) to support a premier corporate office relocation project in Nashville, TN.
This is an exciting opportunity to play a key role in decommissioning an office space and assisting with the start-up of a new warehouse facility. The role begins as a short-term contract with strong potential to become a long-term position. In this role, you’ll manage vendor coordination, facility operations, and daily support activities while working in a highly professional, client-focused environment.
Daily Duties:
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Coordinate vendors and contractors to ensure timely completion of decommissioning and new site setup.
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Oversee daily mail operations, including sorting, distribution, courier coordination, and secure handling of sensitive deliveries.
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Support procurement processes by assisting with vendor management and service sourcing.
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Manage financial tasks such as purchase orders, expense tracking, and monthly accrual reporting.
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Conduct site inspections, audits, and implement safety and building procedures.
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Assist with risk management programs, incident reporting, and disaster recovery planning.
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Maintain facilities in good condition and support project-based initiatives as needed.
Top Three Daily Tasks:
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Coordinating vendor activity for the office decommissioning and warehouse launch.
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Managing mailroom operations and secure delivery processes.
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Supporting financial tracking and purchase order management.
Ideal Candidate:
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2+ years of customer-facing or facilities coordination experience.
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Bachelor’s degree preferred.
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Strong organizational skills, attention to detail, and time management ability.
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Excellent communication and interpersonal skills.
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Proven ability to multitask and adapt in a fast-paced environment.
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Experience with Microsoft Word, Excel, and Outlook.
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Prior background in procurement, logistics, or event coordination a plus.
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Resilient, proactive, and collaborative professional who thrives in dynamic environments.
Additional Details:
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Location: Nashville, TN
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Hours: Monday-Friday, 9:00 AM – 2:00 PM (flexibility available)
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Duration: September 29 – November 15, 2025 (potential to extend long term)
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Pay Rate: $25/hour
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Culture: Professional, collaborative, fast-moving facilities team
If you are a dependable, detail-oriented professional with strong organizational skills and an interest in facilities or logistics, we encourage you to apply today through Beacon Hill Associates.
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