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Legal Secretary – Litigation
Job Category: Secretaries / Floaters
Location: New York, NY (Midtown)
Employment Type: Full-Time, Hybrid
Hours: 9:30 a.m. – 5:30 p.m.
Job Description:
We are seeking an experienced Legal Secretary to join a valued clients litigation team. In this role, you will provide high-level support to attorneys and paralegals, delivering exceptional client service while managing a variety of administrative and legal tasks. This is a hybrid position with a focus on supporting multiple attorneys across complex civil litigation matters.
Key Responsibilities:
Prepare, revise, format, and finalize a wide range of legal documents, including pleadings and briefs.
Assist attorneys with new client and matter intake, conflicts checks, waiver letters, and auditor responses.
Accurately enter attorney time into the timekeeping system and meet daily deadlines.
Establish and maintain paper and electronic client and administrative files in compliance with firm policies, including email filing in document management systems.
Coordinate calendars, arrange meetings, and handle travel arrangements for attorneys and clients.
Prepare and submit expense reports, and assist with client billing and receivables in collaboration with accounting.
Answer and screen calls, respond to client inquiries, and route mail as needed.
Provide assistance to other legal secretaries as required to meet team and client needs.
Skills & Competencies:
Strong knowledge of formatting briefs, pleadings, and litigation documents.
Familiarity with e-filing procedures and New York and Federal Court protocols.
Excellent written and verbal communication skills.
Ability to prioritize and manage multiple tasks in a high-pressure environment.
Personable, professional, detail-oriented, and a proactive problem solver.
Strong organizational skills and the ability to work independently.
Qualifications:
Bachelor’s degree preferred.
Minimum of four (4) years of legal secretarial experience in a law firm environment supporting multiple attorneys.
Experience in Securities Litigation and Enforcement is preferred.
Familiarity with Bankruptcy Litigation is a plus.
Ability to work under pressure and meet strict deadlines.
Technical Skills:
Proficient in Microsoft Office Suite and Adobe.
Experience with document management systems (e.g., iManage) preferred.
Compensation & Benefits:
Competitive salary: $80,000 – $95,000 per year.
Discretionary annual bonus program.
Retirement planning options, including 401(k) matching.
Comprehensive health, dental, and vision plans.
Paid time off, holidays, sick leave, and personal days.
Professional development and training opportunities.
Work-life balance with hybrid work model and family-friendly policies.
Additional perks: commuter benefits, employee discounts, wellness programs, and more.
Join their team and contribute to a supportive, high-performing legal environment where your expertise and dedication are recognized and rewarded.
