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Beacon Hill Associates is seeking a polished and highly organized Project Coordinator for a contract assignment supporting a senior-level consultant within the executive search and leadership advisory space. This role requires strong scheduling abilities, excellent communication skills, and the capacity to manage multiple moving parts in a polished, fast-paced professional environment.
This position follows a hybrid schedule after training (minimum 2 days onsite per week). Standard hours are 8:30AM-5:00PM with slight flexibility.
About the Role
The Project Coordinator acts as the strategic partner to a senior consultant, managing all phases of high-level search and advisory projects. You will serve as a key point of contact for clients and candidates, oversee workflow, coordinate meetings, prepare documents, and ensure all project steps are executed smoothly.
Daily Responsibilities
* Manage and drive all phases of search and advisory project workflows
* Coordinate heavy scheduling for client meetings, candidate interviews, internal team calls, and multi-party committees
* Prepare and format polished client-facing documents (status memos, job specs, proposals, etc.)
* Serve as a professional, reliable point of contact for clients and candidates
* Support business development activities and help track outcomes
* Communicate updates to internal teams and adjust timelines based on client needs
* Process expense reports, support invoicing, and help track financials
* Maintain accurate, confidential data within internal systems
* Partner with Researchers, Office Coordinators, and shared services teams
* Host candidates and clients on onsite days
Ideal Candidate
* Experience in executive search, recruiting, or professional services strongly preferred
* Strong background in managing complex, high-volume calendars
* Excellent written and verbal communication skills, comfortable engaging with executives
* Detail-oriented with strong project management and organizational skills
* Proactive, resourceful, and able to problem-solve quickly
* Bachelor’s degree preferred
* Highly proficient in Microsoft Office, especially Excel and PowerPoint
* Professional presence, polished communication, and reliability are essential
Additional Details
* Pay Rate: $35-$40 per hour
* Schedule: 8:30AM-5:00PM (some flexibility)
* Hybrid: Minimum 2 onsite days after training
* Location: Midtown Atlanta
* Duration: Through December 30th, with possible extension depending on leave status
* Start Date: ASAP
Closing Statement
If you are highly organized, professional, and experienced in managing complex projects and executive-level communication, we encourage you to apply with Beacon Hill Associates.
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