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Accounting Administrator
Contract‑to‑Hire | On‑Site | Middlesex Couty, NJ Area
Beacon Hill is working with a growing company to identify an Accounting Administrator to support day‑to‑day accounting and administrative operations. This role is ideal for someone with construction accounting experience who is comfortable supporting multiple functions within a small, collaborative office environment.
Position Summary
The Accounting Administrator will support accounting, billing, and administrative activities related to active construction projects. This role works closely with the accounting and project teams to ensure accurate billing, compliance, and day‑to‑day operational support.
Key Responsibilities
- Prepare and process construction invoices using AIA billing
- Assist with preparing and maintaining contracts using standard construction templates
- Maintain and track General Contractor licenses across multiple municipalities and states
- Support project closeouts, including lien waivers and required documentation
- Assist with improving workflows by reviewing processes and identifying efficiencies
- Create, update, and maintain internal procedures related to recordkeeping and reporting
- Resolve administrative issues through reporting, data review, and coordination with internal teams
- Support office operations including equipment tracking, maintenance coordination, and inventory
- Maintain office supply levels, place orders, and verify receipt
- Schedule and prioritize administrative tasks to meet deadlines
- Provide general accounting and administrative support as needed
Required Qualifications
- Hands‑on experience with AIA billing is required
- Prior construction or project‑based accounting experience preferred
- Strong organizational skills and attention to detail
- Dependable work ethic with comfort in a structured, on‑site schedule
- Ability to support a small accounting team where responsibilities may overlap
- Candidates with a banking background will not be considered
Schedule & Compensation
- Schedule: Monday-Friday, 8:00 AM – 5:00 PM (on‑site)
- Pay Rate: up to $30/HR
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