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Beacon Hill Associates is seeking a Facilities Coordinator in Miami, FL. This fully onsite role will serve as the sole facilities personnel, responsible for managing all aspects of day-to-day office and warehouse operations. You will coordinate vendors and contractors, oversee supplies and equipment, conduct site inspections, support office events, and ensure the workspace is safe, organized, and running efficiently.
Daily Duties
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Stock and order office supplies, food, and beverages
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Conduct walkthroughs to inspect equipment and identify issues
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Create work orders for vendors and manage onsite vendors/couriers
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Host monthly and quarterly onsite events
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Monitor performance of contractors and vendors to ensure standards are met
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Assist with procurement, purchase orders, and financial reporting tasks
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Conduct site inspections, safety audits, and follow building procedures
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Maintain the premises in neat and operational condition
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Support disaster recovery and business continuity plans as needed
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Provide support for management reports and projects
Ideal Candidate
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Able to work independently and as part of a team
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Self-motivated with a confident, energetic attitude
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Strong verbal and written communication skills
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Comfortable working under pressure and flexible with tasks
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Bachelor’s degree in a related field
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Proficient in Microsoft Word, Excel, and Outlook
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Clean driving record required
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Comfortable working onsite in a professional office environment
Additional Details
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Schedule: Tuesday, Wednesday, Thursday – 8 hours/day, flexible start (8:00-8:30 AM)
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Pay Rate: $25/hour
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Environment: Onsite, small office with minimal warehouse duties
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Dress Code: Casual
Closing Statement:
If you are organized, proactive, and ready to support daily operations in a fast-paced office, apply to Beacon Hill Associates today!
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