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A growing property management organization in West Los Angeles is seeking a detail-oriented Utility Accounts Payable Specialist to support its accounting team on a six-month temporary assignment. This role plays an important part in the utility invoice payment process for a large portfolio of properties.
The ideal candidate will have accounts payable experience and strong attention to detail. Prior utility accounting or utility invoice processing experience is preferred but not required. Candidates with a solid AP background and the ability to learn quickly are encouraged to apply.
Key Responsibilities
- Open, sort, and distribute incoming mail.
- Scan and organize utility invoices and related documentation.
- Ensure invoices are properly routed and processed through established workflows.
- Coordinate with an offshore accounting team responsible for invoice entry and processing.
- Match approved invoices to supporting documentation and issued payments.
- Review payment packages for accuracy and completeness.
- Prepare, process, and mail vendor payment checks.
- Maintain organized electronic and physical filing systems.
- Assist with tracking invoice status and resolving discrepancies when needed.
- Support the Accounts Payable team with additional administrative and accounting tasks as assigned.
Qualifications
- 1+ year of Accounts Payable experience preferred.
- Property management or utility invoice processing experience is a plus.
- Strong attention to detail and organizational skills.
- Ability to manage repetitive processes while maintaining accuracy.
- Comfortable working with high volumes of invoices and documentation.
- Proficiency with Microsoft Outlook, Excel, and general accounting systems.
- Strong communication skills and ability to collaborate with both local and remote teams.
- Reliable, dependable, and able to meet deadlines in a fast-paced environment.
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