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Our client, a consulting firm, is seeking a polished and service-oriented Office Coordinator/Receptionist to serve as the first point of contact for all visitors. This person will be working closely with local client services and operations leadership, the hospitality/facilities supervisor, and fellow One Team members, this role ensures a seamless, professional, and welcoming experience that reflects the highest standards of professionalism expected in a top global professional services environment. This person will be expected in office Monday through Friday 8-5PM at the client’s downtown Austin location. This is a 6-month contract opportunity starting in early January to mid-June. Compensation is between 20-23hr based on experience.
Key Responsibilities
- Greet and direct visitors, manage incoming calls, and uphold all security protocols.
- Maintain the arrival area and support adjacent lobby spaces.
- Use internal systems to track requests, coordinate guest lists, and manage documentation.
- Support meeting room reservations, check-ins/outs, and basic troubleshooting.
- Assist with meeting room setup, catering deliveries, A/V needs, and room resets.
- Keep common spaces clean, stocked, and ready for use; report facility needs.
- Provide backup support to One Team functions and participate in special projects.
- Proactively identify and resolve service issues; ensure consistent desk coverage.
- Ability to lift up to 50 pounds.
Qualifications
- 2+ years of experience in a corporate office, hospitality, or workplace services environment.
- Prior reception or office services experience preferred.
- Professional, service-focused demeanor with strong communication skills.
- Ability to stay poised in a fast-paced environment and work collaboratively across teams.
- Proficiency with Microsoft Word, Outlook, and Excel.
- Flexibility to adjust schedules and work overtime as needed.
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