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Our client, an established investment management firm is seeking a temporary Executive Assistant to provide parental leave coverage. This role is based in Boston, MA and is expected to last approximately 12-14 weeks, with an immediate start date. The schedule runs Monday through Friday, 9:00 AM to 5:30 PM, including a lunch break, and follows a hybrid model of 3-4 days in the office and 1-2 days remote (specific days to be determined). Compensation is $40 per hour. The Executive Assistant will support four investment professionals-a Partner, Managing Director, Vice President, and Senior Associate-while collaborating with other assistants in a fast-paced, professional environment.
Key Responsibilities
- Manage complex calendars, scheduling, and meeting coordination
- Arrange domestic and international travel (flights, hotels, ground transportation, itineraries)
- Process and manage expense reports via Concur
- Provide day-to-day administrative support for four investment professionals
- Collaborate with other Executive Assistants to complete in-office tasks as needed
- Maintain discretion and professionalism in all interactions
Required Experience & Skills
- 3+ years of experience as an Executive Assistant in a professional finance setting
- Proficiency with Concur for expense management and travel booking
- Strong organizational and communication skills
- Experience booking international travel and managing scheduling across time zones
- Ability to work independently while also being a team player
- Comfortable in a hybrid work setting (3-4 days onsite in Boston office)
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