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Our client is seeking an experienced Office Manager to oversee day-to-day administrative functions and ensure smooth facility management for our local team. This role involves coordinating office services, managing vendor relationships, and leading space planning or construction projects. The individual will serve as the primary point of contact for office-related inquiries and will implement location-specific procedures for facilities, hospitality, security, technology support, and other operational needs. This is an on-site position, five days per week.
Location: San Francisco, CA
Key Responsibilities
– Deliver comprehensive office support services, including space planning, relocations, furniture coordination, maintenance, meeting logistics, and technology troubleshooting, while maintaining high service standards and minimal disruption.
– Track and manage the annual office operations budget, ensuring accurate allocation and timely invoice processing.
– Lead office buildouts and renovation projects from concept through completion, including vendor selection, adherence to corporate design standards, and project timeline management.
– Oversee outsourced services such as reception, mail handling, and meeting support; monitor performance and staffing levels to ensure service quality.
– Coordinate repairs and maintenance promptly to maintain a safe and efficient work environment.
– Act as the escalation point for office-related questions, special requests, and issue resolution.
– Build strong relationships with local leadership and staff to understand needs and enhance workplace satisfaction.
– Maintain partnerships with external vendors, property managers, and corporate teams to align local operations with organizational standards.
– Develop and refine hospitality and meeting room procedures for efficiency and cost-effectiveness.
– Organize office-wide events, including celebrations and community engagement activities.
Collaborate with security leadership to implement safety protocols.
– Manage office supply programs and monitor cost control measures.
– Serve as liaison with internal communications and branding teams for local implementation of initiatives.
– Perform additional duties as assigned.
Qualifications
-Bachelor’s degree or equivalent experience; minimum 3 years in office support or related field.
-Proven ability to lead teams and foster collaboration.
-Strong commitment to delivering exceptional internal customer service.
-Excellent organizational, communication, and prioritization skills.
-Proficiency in Microsoft Office Suite.
-Strong written and verbal communication abilities.
-Demonstrated problem-solving and critical thinking skills.
-Adaptability in a dynamic, fast-paced environment.
-Effective time and project management capabilities.
