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Beacon Hill Legal is seeking a Legal Administrative Assistant in Dallas to join a premier international law firm with over 1,000 attorneys across multiple offices in six countries. You will be providing high-level legal administrative support to attorneys across various practice areas. This role requires a strong attention to detail, excellent communication skills, and the ability to thrive in a fast-paced, collaborative environment. This opportunity is direct hire, full-time, and requires an in-office presence four days per week.
Key Responsibilities
- Coordinate and manage complex calendars and schedules for attorneys
- Act as the primary liaison for clients
- Provide comprehensive administrative support, including drafting correspondence, organizing files, and preparing engagement letters
- Review and proofread legal and client documents
- Respond to client inquiries regarding administrative procedures and processes
- Foster clear and consistent communication among clients, attorneys, and staff
- Prepare client billing statements and enter attorney time records accurately
- Arrange travel plans and coordinate meeting logistics
- Handle incoming calls, screen and route messages, and schedule appointments
- Organize and maintain legal files, records, and document indices
- Support attorneys with client outreach and business development initiatives as needed
- Assist with overflow tasks and provide backup support across the team
- Perform additional duties and special projects as assigned
Qualifications
- Bachelor’s degree strongly preferred
- Minimum of 3 years of administrative experience in a law firm required
- Demonstrated strength in administrative support, research, and analytical tasks
- Exceptional written and verbal communication skills, with strong organizational abilities and keen attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) required
- Proven ability to manage multiple projects independently and perform effectively under pressure
- Flexibility to work overtime as needed to meet business demands
If you have experience supporting transactional attorneys as a Legal Administrative Assistant, we encourage you to apply!
