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A Florida business law firm seeks an Office Services Coordinator for their Miami office.
Position
The Office Services Coordinator is responsible for providing administrative and clerical support to the team.
Responsibilities
- Scanning, Printing, Copying, Mailing, etc.
- Daily Morning Mail Pick Up from Post Office
- Distributing Incoming Mail (including Fed Ex, UPS, etc.)
- All Outgoing Mail (including Fed Ex, UPS, etc.)
- Mail Scanning (by request)
- Rounds (every hour)
- Trial Preparation (working overtime when needed)
- Copiers Maintenance (calling for service, ordering toner, troubleshooting, etc.)
- Conference Room Set Ups
- Cleaning Kitchens, Dishwasher and Conference Rooms
- Stocking Up Kitchen and Copier Stations
- Calling Couriers
- Hand Deliveries
- Bank Runs
- Coming in Early and Leaving Late (when necessary)
- Special Events Set Up (Including Cleaning)
- Working Overtime for Trials and Special Events
- Supplies Orders (office services and kitchen)
- Run Personal Errands for Berger Singerman Staff
- Receptionist Coverage (when needed)
- Performs other duties as needed.
Education, Experience, Skills
- High School diploma or equivalent.
- At least 2 years of experience in Customer Service, Reception, or related area.
- Excellent verbal communication skills.
- Excellent interpersonal and customer service skills.
- Basic understanding of administrative and clerical procedures and systems.
- Proficiency with Microsoft Office Suite.
Physical Requirements
- Prolonged periods of physical activity such as
- lifting
- packing and unpacking
- setting up events and breaking down events
- carrying boxes
- standing
- cleaning
- restocking
- Must be able to lift up to 10 pounds
Benefits:
PTO, Holidays, 401K, 401(k) matching, Medical, Dental, Vision, Supplemental Health Benefits, Employee Assistance Program, Flexible Spending Account, Health Savings Account, Referral Program, Tuition Reimbursement.
