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A Florida law firm seeks a Litigation Legal Assistant for their Fort Lauderdale office.
This position performs a variety of legal administrative support duties and delivers high-quality service to clients, exhibiting commitment to integrity and excellence. Candidates for the role must have a thorough knowledge of law firm and practice-specific administrative processes and procedures, information technology systems, research tools, and a broad-based understanding of the clients, matters, and associated practices. The scope of responsibilities includes prioritizing, managing, and following through on multiple projects, as well as communicating effectively, courteously, and professionally with clients, attorneys, staff, and peers.
Essential Functions
- Experience working in a mid to large-size firm and collaborating with various firm-wide departments in handling multiple responsibilities, including case opening, conflicts checks, billing, training, records, etc.
- Proficient knowledge of the rules of procedure using various court filing systems, must have experience filing pleadings in both Federal and State by the related court requirements.
- Effective oral and written communication skills needed to draft and proofread correspondence, pleadings, and other legal documents.
- Experience tracking firm, attorney, and client expenses and using application software to process reimbursements and payments.
- Knowledge and ability to participate in the client billing process, including assisting attorneys in entering narratives, tracking billable tasks, making edits, calendaring billing due dates, and delivering bills to clients in electronic and paper forms.
- Schedule state court hearings by court requirements.
- Understand court requirements to calculate deadlines and ensure the attorney and team meet them.
- Schedule client appointments in coordination with the attorney.
- Possess some knowledge of special events planning and coordination to organize attorney business development events.
- Managing electronic and paper case files.
- Handling incoming and outgoing mail and other correspondence. Answering, screening, directing, and placing telephone calls and emails.
- Consistently deliver outstanding client service and quality.
- The above description is intended to describe the general nature and work employees perform in this position. It is not intended to be an exhaustive list of all duties, responsibilities, and qualifications of employees assigned to this job. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, equalize peak work periods, or otherwise balance the workload.
Education and Experience
- Must have three to five years of law firm experience, preferably as a litigation legal assistant with Federal and State court experience.
- Experience working with multiple attorneys required.
