Legal Assistant/Paralegal

This position performs a variety of legal administrative support duties and delivers high-quality service to clients, exhibiting commitment to integrity and excellence. Candidates for the role must have a thorough knowledge of law firm and practice-specific administrative processes and procedures, information technology systems, research tools, and a broad-based understanding of the clients, matters, and associated practices. The scope of responsibilities includes prioritizing, managing, and following through on multiple projects, as well as communicating effectively, courteously, and professionally with clients, attorneys, staff, and peers.

Essential Functions

• Experience working in a mid to large-size firm and collaborating with various firm-wide departments in handling multiple responsibilities, including case opening, conflicts check, billing, training, records, etc.
• Proficient knowledge of the rules of procedure using various court filing systems, must have experience filing pleadings in both Federal and State by the related court requirements.
• Effective oral and written communication skills needed to draft and proofread correspondence, pleadings, and other legal documents.
• Experience tracking firm, attorney, and client expenses and using application software to process reimbursements and payments.
• Knowledge and ability to participate in the client billing process, including assisting attorneys in entering narratives, tracking billable tasks, making edits, calendaring billing due dates, and delivering bills to clients in electronic and paper forms.
• Schedule State court hearings in accordance with court requirements.
• Understand court requirements to calculate deadlines and ensure the attorney and team meet them.
• Schedule client and other appointments in coordination with the attorney.
• Managing electronic and paper case files.
• Handling incoming and outgoing mail and other correspondence. Answering, screening, directing, and placing telephone calls and emails.

Skills and Technology

• Must have at least five years of Florida law firm experience as a Litigation Legal Assistant and/or Paralegal.
• Consistently deliver outstanding client service and quality.
• Completing tasks and following through with issue resolution, including the ability to meet deadlines and work in a fast-paced environment.
• Ability to work efficiently and effectively under pressure and time constraints while effectively balance multiple assignments and workflow.
• Strong attention to detail, essential for accurately drafting and reviewing legal documents.
• Organizational skills are essential in maintaining case files and ensuring all documentation is readily available to attorneys.
• Working knowledge of Microsoft Office, including extensive knowledge of Outlook, Word, Excel, and experience working with law firm case management and billing software required. Knowledge of iManage, SmartTime, Aderant, and Relativity are a plus.