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Job Title: Senior Administrative Assistant
Location: Saint Paul, MN
Type: Contract-to-Hire
Schedule: Hybrid | Onsite 3 days/week (M-F, Full Time)
Overview
Beacon Hill is partnering with our client in Saint Paul, MN to hire a Senior Administrative Assistant who will provide high-level support to multiple senior leaders within a large, dynamic technology and security organization. This contract-to-hire role will serve as a trusted administrative partner, helping drive efficiency, organization, and seamless operations across a fast‑paced, high‑visibility department.
The ideal candidate is proactive, organized, and confident supporting senior leadership. This person will step into a highly trusted role as the current administrator retires, offering an opportunity to build long-term impact and become the executive’s right-hand support.
Responsibilities
- Proactively manage complex executive calendars, resolve conflicts, and ensure leaders are prepared for upcoming meetings and priorities.
- Monitor and prioritize inbox communications; flag urgent items and draft responses as appropriate.
- Coordinate meetings, prepare agendas, compile materials, and take meeting notes with clear action items.
- Manage department-level events, offsites, and team activities
- Prepare and edit correspondence, presentations, reports, and other executive-level documentation.
- Handle routine and moderately complex inquiries, troubleshoot issues, and escalate matters as needed.
- Conduct research, compile information, and support operational planning and decision-making.
- Identify opportunities to streamline administrative processes and improve workflow efficiency.
- Serve as a resource for administrative tools, systems, and internal procedures.
Qualifications
- Minimum 2-3 years of administrative experience supporting executives or senior leadership.
- Strong proactive approach-able to anticipate needs, connect dots, and operate with a high level of ownership.
- Excellent organization and prioritization skills; comfortable managing multiple competing demands.
- Professional discretion with confidential and sensitive information.
- Strong written and verbal communication skills; polished and confident with stakeholders at all levels.
- Ability to work both independently and collaboratively in a dynamic, fast-paced environment.
- Proficiency with modern office and collaboration tools; ability to learn new systems quickly.
- Onsite three days per week required.
